The following job description describes the common responsibilities for this occupation.
Administrative Job Descriptions - Comments
The sample of administrative job titles shown above provides a broad look at the wide variety of jobs held by administrative professionals. In general, administrative job descriptions usually involve more than basic clerical tasks such as answering the phone and filing documents. Administrative professionals are the first point of contact for people calling on the phone or entering a business. This initial contact can set the tone for a client's relationship with the company from that moment forward. An administrative professional's job involves working with computers and staff alike. A working knowledge of office software, including spreadsheets, word processing, calendar systems, and some accounting software is often required.
Whether an administrative job involves assisting a single executive, a department, or a whole office, administrative professionals benefit from having natural organization skills and a positive, helpful attitude. If the administrative job description involves assisting traveling executives, common related tasks include assuring that everything is arranged for a successful business trip and acting as an executive’s liaison during business travel. Overall, an administrative professional helps things run smoothly so that those within a company, department, or on an individual basis will be able to maximize their professional productivity.
As you compare the sample of job titles above, keep in mind that administrative job descriptions vary when it comes to education requirements. Some jobs may only require a year or two of general office experience. Positions for legal administrative professionals may require training as a legal secretary or paralegal. And administrative professionals working as high-level executive assistants may need a bachelor's or master's degree depending on the nature of the job. In salary surveys conducted by PayScale, one of the largest determining factors in the Salary of Administrative Jobs is years of experience. Other salary reports show that Annual Job Salaries are affected by education level, but a master's degree isn't necessarily required in order to earn a competitive annual salary.
For another example of an administrative job description, read "Secretarial Careers: Administrative Assistant Profile," an interview with an administrative professional in South Africa. If you’re just starting out as an administrative professional, find out what your annual job salary should be based on your job title, experience and location by taking the PayScale Salary Survey.