Secretaries, Except Legal, Medical, and Executive
The following job description describes the common responsibilities for this occupation.
Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Similar Job Titles
Administrative Assistant - Job Description
The job description for an administrative assistant is probably one of the most diverse in the business world. Each employer will have his or her own requirements from an administrative assistant, and as you can see from the extensive list of similar job titles below, there are a lot of subtle variations in administrative tasks. In many ways, the term "administrative assistant" is an umbrella covering many individual tasks. Some administrative assistants support one person, while others may support an entire office staff. An administrative assistant job description might include managing other administrative personnel, manning a reception desk or running errands. The job description for an administrative assistant working in a medical, law or church office may include specialized tasks relating to those fields.
Despite these myriad variations, an administrative assistant job description will most likely include clerical work, research, and answering phones. In this day and age, strong computer skills are practically a must for someone entering this field. An ability to type quickly and accurately and a working knowledge of basic office software are skills to hone. Usually, the administrative assistant is the first person a visitor or caller encounters; for that reason, a pleasant manner and good people skills are two qualities most companies will be looking for in an administrative assistant. The job description for an administrative assistant may also include scheduling and reporting duties, so attention to detail is key. With so many variations in what is meant by an administrative assistant job description, chances are that those who are interested in entering the field can find the job description that is right for them.
About PayScale Job Descriptions
PayScale Job Descriptions currently cover the top 1000 occupational categories, related job titles and a list of tasks and responsibilities for each title as defined in U.S. government data.
Can't find a description that matches your job? We are working to bring you common industry job descriptions for over 14,000 jobs. Bookmark the PayScale Research Center and check back soon.