The role of office manager is found in nearly every field of business because most businesses have offices as part of their structure. Office managers are socially astute and must be able to organize and lead a team of office workers.
Office managers may have varying roles based on the size of the team that they manage; managing an office and presiding over ten people is certainly a lot different than doing the same for 100 employees.
Office managers' primary duties are to collectively organize all of the work from each department in an office building and make sure it all fits in and compliments each other. They must be able to make sure everything is going well in everything from the information technology part of their office to accounting, research, etc. If there is a problem, the office manager must fix it. If there is no HR department, it can sometimes be up to the office manager to oversee the interviewing and hiring process.
Working hours for an office manager are usually the regular office hours of the business world: Most work Monday through Friday from 8 or 9 a.m. to 4 or 5 p.m. As the title reflects, they tend to work in an office with typical office materials such as computers, copiers, telephones, fax machines, pens and paper, and similar items.
Requirements for the job vary dramatically: Some office managers are hired with a high school diploma and a wealth of experience in an office. Others may require as much as a master's degree in businesses management or accounting. These requirements vary based on the size of an office and the industry in which they operate.
Office Manager Tasks
- Coordinate space and office organization; purchase and manage supplies and equipment.
- Coordinate office and/or departmental operations.
- Review, track and prepare budgets; maintain records and databases.
- Greet visitors and callers, route and resolve information requests.
- Supervise support clerical staff.