Accounts payable processors are responsible for managing and reviewing outgoing payments made by their organization. Their primary duties are to ensure orders and invoices are reconciled by checking that all items are received and paid for. This involves working with vendors to determine invoice status, making payments for (or returning) non-invoiced items, and ensuring the delivery of missing items. Accounts payable processors make payments and keep an accounts payable journal in line with standard accounting practices. They work closely with other departments such as procurement and receiving to investigate shipment and invoice information to resolve disputes with vendors. Some accounts payable processors may also manage travel reimbursements and other internal payments to organization employees.
Accounts payable processors generally work full time in an office environment. The majority of accounts payable processors’ time is spent analyzing invoices and payment processing information, as well as working with vendors to resolve payment issues. These processors work with other financial departments - as well as shipping and receiving - in the course of their duties. In larger companies, accounts payable processors work with a team of accounts payable personnel; in smaller organizations, they may serve as the primary handler of accounts payable under the supervision of a senior accounting manager.
A high school diploma or equivalent is required for this position. An associate’s degree in finance or a related field is needed for some positions. Proficiency in basic office software such as Microsoft Office products are needed, as well as math skills. Two or more years of accounts payable experience is typically required.
Accounts Payable Processor Tasks
- Prepare, enter and maintain filing of Accounts Payable.
- Perform timely account reconciliation by verifying entries and comparing to balances.
- Issue stop-payments or purchase order amendments.
- Record, code, and process all invoices for payment.