An accounts assistant plays a critical role in any accounting or business firm. They work as part of the team that is responsible for maintaining finances within the company; they typically report directly to the accountant or the finance manager. On a typical day, an accounts assistant's work includes balancing books to ensure that records and payments are correct and working with the sales team on current and future projects. There are many other tasks they might encounter such as handling and writing checks, sales order processing, preparing statutory accounts, and processing invoices. This job typically takes place during normal business hours, but there may be special cases in which the accounts assistant is needed to help the accountant or the financial manager to meet critical task on deadline.
Accountant assistants generally work within an office and frequently use a computer. A typical accountant assistant's work space also will have many files and folders. Computers are usually equipped with accounting software and sensitive financial information about the company.
The accounts assistant must have a good understanding of accounting principles, good organizational skills, and typically some sort of accounting certification.
Accounts Assistant Tasks
- Enter data into databases and accounting software, balancing accounts.
- Review transactions for errors and accuracy and make corrections.
- Receive and process payments, invoices, employee reimbursements, bills, and other accounting information.
- Batch and prepare payments, payroll, or other outgoing financial data.