A procurement manager is the primary point of contact between a business and its suppliers. Using superb analytical skills, a procurement manager identifies potential suppliers, screens them, and negotiates favorable payment terms with selected suppliers. After formalizing the supply contract with the aid of legal professionals, the procurement manager then monitors supplier performance to ensure contractual obligations are met and to help make the supply procurement process as cost-effective and efficient as possible.
Aside from dealing with external suppliers, a procurement manager also works with managers, engineers, and executives within the company to engage in capital projects. By being involved early in the process, a procurement manager can ensure essential supplies are procured. Furthermore, a procurement manager monitors changes in the industry and develops forecasts to determine appropriate budgets. These forecasts are used to to develop comprehensive strategies to further the company's operational goals.
Due to the technical and analytic nature of the position, a procurement manager often has at least a bachelor's degree in a technical discipline. Also, a procurement manager will often have certification as a professional in supply management (CPSM) or will be a certified purchasing manager (CPM). A procurement manager also must be an excellent negotiator with in-depth knowledge of supply chain structures. Finally, a procurement manager must be able to effectively communicate with all levels of a business, and reconcile differences in understanding and vision. An effective procurement manager must be able to use diplomacy to keep various groups within a company on the same page and working towards the same goals.
Procurement Manager Tasks
- Prepare and process purchase orders and purchase requisitions, and maintain documentation of the acquisition of goods.
- Manage staff and vendors for timely arrival of products and goods.
- Manage flow of goods and supplies for optimum production, analyzing and adapting internal policies.
- Negotiate contracts, policies and deadlines with suppliers and vendors.
- Monitor prices by product and vendor to predict and account for financial fluctuations.