A document controller is responsible for keeping track of legal documents (and related materials) within a company or a specific operation in that company. For instance, a document controller in the construction field might manage and file documents such as receipts, contracts from clients, employee contracts, and blueprints. They also ensure actions required by documents are completed; for example, if a document controller is in charge of shipping and order reports, they also might ensure that all shipments come in and go out per reports' requirements. Document controller usually are supervised by general managers or supervisors with equivalent experience.
While high school diplomas may be accepted for document controller positions, a bachelor's degree in business or a related field is generally preferred. Extensive previous experience in a business or professional setting is a must. In addition, the position requires the ability to multitask effectively and a good understanding of basic computer programs such as the Microsoft Office suite.
Document Controller Tasks
- Assist project team with preparation of reports, meeting notes and other requests.
- Maintain and transmit files from the beginning of a project through construction and closeout.
- Maintain and Process company documents.
- Take written documentation of meeting minutes.