An administrative coordinator provides support to a company's employees, supervises the staff, and helps manage the company’s budget. An administrative coordinator acts as a link connecting departments, vendors, and staff members. They help to organize, supervise, and facilitate the work among employees, as well as provide specialized support to the workers. In most cases, they are also in charge of hiring new employees, evaluating current employees, and setting work assignments. They are also responsible for performing clerical duties, maintaining databases, creating reports, writing letters, facilitate management, maintaining the office, securing maintenance, and other general activities. They are also involved in the financial management of their company, including monitoring how money is spent, controlling costs, approving expenses, and conducting financial reports.
An administrative coordinator must be motivated, meticulous, and practical, as well as have experience handling fiances. The most important qualification for an administrative coordinator is several years of work experience in administrative support, although most positions also require at a minimum a high school diploma or general equivalency diploma (GED). In some cases, a company may also require a bachelor’s or graduate-level degree.
Administrative Coordinator Tasks
- Coordinate space and office organization; purchase and manage supplies and equipment.
- Coordinate office and/or departmental operations.
- Review, track and prepare budgets; maintain records and databases.
- Greet visitors and callers, route and resolve information requests.
- Supervise support clerical staff.