Temporary office assistants in clerical work typically fill a position in a company for a short period of time, usually a few months or less, and positions can be either full-time or part-time. Some temporary assistants replace permanent assistants who are absent due to taking leave, while others are present at certain times of the year when the work-volume is higher and requires additional staff members.
Temporary clerical office assistants have common duties such as data entry, mail-sorting, organizing files, distributing paperwork, bookkeeping, and maintaining communication. Duties can vary greatly depending on the employer and industry, and close attention to detail, typing skills, and proficiency with Microsoft Office programs are necessary in this position for using word processing, spreadsheets, and databases. These assistants must be able to work independently to meet deadlines, and a high school diploma may be a minimum requirement for this work. They are typically hired directly for a company or placed by a temp agency, and some are offered permanent positions for excelling in temporary work.
Customer service and communication skills are important in this position, as it may be necessary to work with clients both in-person and over the phone, and most employers require a college degree and/or prior experience in clerical work.
Temporary Office Assistant / Clerical Tasks
- Open, sort and route incoming mail, answer correspondence and prepare outgoing mail.
- Complete and mail bills, contracts, policies, invoices and checks.
- Compile, copy, sort, and file records of office activities.
- Answer phones, direct calls and take messages.
- Operate office machines; photocopiers and scanners, facsimile machines, voice mail systems and personal computers.