Accounts payable associates are responsible for all aspects of recording, processing, and reconciling accounts payable invoices, which is critical for a company to maintain accurate financial records. Accounts payable associates receive invoices from all departments within the organization and enter this information into the accounts payable records. If there is a discrepancy between invoice orders and deliveries, they contact the employee who placed the order - as well as the vendors, if necessary - and reconcile payment and delivery amounts. In some cases, they initiate payment on outstanding accounts once an invoice has been confirmed. If vendors have accounts questions, accounts payable associates are the initial contact point.
Accounts payable associates generally work in an office environment during regular business hours. Their time is primarily spent analyzing invoices, entering data into computer records, maintaining existing computer records, and generating reports. They also work closely with all departments and outside vendors to ensure the accuracy of invoices and payment amounts. Accounts payable associates are responsible for the month-end closing of the business cycle, and their work load generally increases around this time.
Accounts payable associates are generally required to have experience working in an office environment. They may be required to have demonstrated data entry skills, as well as familiarity with programs such as Microsoft Office, Excel, Oracle and other account management software. Accuracy and attention to detail are two major skills required by accounts payable associates.
Account Payable Associate Tasks
Prepare reports on finances, including profits, balance sheets, and tax returns.
Keep records of financial transactions, balance the books, and perform account reconciliation.
Process and input invoice records into the company computer system promptly and accurately.
Answer inquiries about payments and invoices from vendors and customers.