Most Administrative Specialists in the United States are women. The median pay for people in this role is approximately $16.92 per hour. Compensation for this group is mainly affected by geographic location, but the specific employer and tenure are influential factors as well. Most report receiving medical coverage from their employers and a strong majority collect dental insurance. Job satisfaction is reported as high by the vast majority of workers. This snapshot results from replies to PayScale's salary survey.
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$24,948 - $59,977
$25K
$40K
$60K
MEDIAN: $39,905
10%
50%
90%

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$12.11 - $23.65
$12
$17
$24
MEDIAN: $16.92
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$20K$40K$60K
Salary
$24,948 - $59,977  
   
Bonus
$400.00 - $3,034  
Profit Sharing
$1,808  
Commission
$8,650  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$25,245 - $56,393  
Country: United States | Currency: USD | Updated: 18 Jan 2017 | Individuals Reporting: 547
National Hourly Rate Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$13$26$39
Hourly Rate
$12.11 - $23.65  
   
Overtime
$18.58 - $37.10  
National Annualized Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$26K$52K$78K
Bonus
$400.00 - $3,034  
   
Commission
$8,650  
Profit Sharing
$1,808  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$25,245 - $56,393  
Country: United States | Currency: USD | Updated: 18 Jan 2017 | Individuals Reporting: 600

Find Out Exactly What You Should Be Paid

United States (change)

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Job Description for Administrative Specialist

The administrative specialist for a department performs a variety of administrative and support functions necessary for the smooth operation of the department. They perform administrative and bookkeeping tasks, aid clients and staff in preparing forms and reports, and transfer information into a digital format as necessary. (Afterward, the digital information is often entered into the department database, and the administrative specialist is in charge of maintaining the records and the database.) Additionally, the administrative specialist schedules events and appointments for the department. To facilitate these appointments and events, the specialist contacts clients and vendors on a regular basis to coordinate activities, meetings, and calls.

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Administrative Specialist Tasks

  • Greet visitors and callers, route and resolve information requests.
  • Supervise support clerical staff.
  • Review, track and prepare budgets; maintain records and databases.
  • Coordinate space and office organization; purchase and manage supplies and equipment.
  • Coordinate office and/or departmental operations.

Common Career Paths for Administrative Specialist


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Administrative Specialists often transition into Executive Assistant positions, for which compensation tends to be much higher. On average, Executive Assistants earn $46K per year. A common career progression for an Administrative Specialist is to become a Human Resources Specialist or an Executive Administrative Assistant. Compared to Administrative Specialists, the first group earns $5K more on average, and the second group earns $6K more.

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Popular Employer Salaries for Administrative Specialist


The biggest paychecks can be found at University of Washington (UW) — the median salary there is $54K.

Popular Skills for Administrative Specialist


Survey results imply that Administrative Specialists deploy a deep pool of skills on the job. Most notably, facility with Travel Administration, Project Management, and Event Planning are correlated to pay that is significantly above average, leading to increases of 20 percent, 16 percent, and 8 percent, respectively. Skills that pay less than market rate include Data Entry, Customer Service, and Customer Relations. Those educated in Data Entry tend to be well versed in Customer Service and Office Administration. Most people experienced in Microsoft Office also know Office Administration and Customer Service.

Pay by Experience Level for Administrative Specialist

Median of all compensation (including tips, bonus, and overtime) by years of experience.


For many Administrative Specialists, extensive experience does not lead to significantly more money. Those in the early stages of their career can expect to make around $34K; however, individuals with five to 10 years of experience bring in $38K on average — a distinctly larger sum. After working for 10 to 20 years, Administrative Specialists make a median salary of $40K. As Administrative Specialists reach more than two decades on the job, compensation remains commensurate with experience; the average pay in this group is $42K.

Pay Difference by Location

National Average: $37,593

Larger city markers indicate a job is popular in that location.

Surpassing the national average by 51 percent, Administrative Specialists in Washington receive some of the highest pay in the country. Administrative Specialists can also look forward to large paychecks in cities like New York (+45 percent), Seattle (+26 percent), Los Angeles (+25 percent), and Houston (+15 percent). Administrative Specialists in Little Rock make 40 percent less than the national average, proving that location is a major factor in pay. Employers pay around 23 percent less in Williamsburg and 15 percent less in Memphis, below-median salaries for those in this field.

Related Job Salaries

Key Stats for Administrative Specialist

Gender

Female
90 %
Male
10 %

Job Satisfaction

Extremely satisfied
Rated 5 out of 5
based on 168 votes.
034
Less than 1 year
2%
1-4 years
35%
5-9 years
20%
10-19 years
24%
20 years or more
18%
Location:
Years in Fields/Career:
United States (change)

Experience Affects Administrative Specialist Salaries




National Average
$38,000


Skills That Affect Administrative Specialist Salaries

Job Satisfaction

Extremely satisfied
Rated 5 out of 5
based on 168 votes.

Gender

Female
90 %
Male
10 %

Years of Experience

Less than 1 year
2%
1-4 years
35%
5-9 years
20%
10-19 years
24%
20 years or more
18%

Common Health Benefits

medical benefits
Medical: 83%
dental benefits
Dental: 71%
vision benefits
Vision: 60%
dental benefits
None: 15%
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