The larger portion of Administrative Specialists in the United States are women. Median pay in this female-dominated area goes for around $16.82 per hour. This group's pay is mainly influenced by geographic location, followed by the specific employer and experience level. Job satisfaction is high and work is enjoyable for most Administrative Specialists. Most enjoy medical while a strong majority get dental coverage. Vision coverage is also available to more than half. The information for this rundown comes from respondents who completed PayScale's salary questionnaire.
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$24,739 - $59,320
(Median)
$25K
$40K
$59K
MEDIAN: $39,730
10%
50%
90%

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$12.01 - $23.64
(Median)
$12
$17
$24
MEDIAN: $16.00
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$20K$40K$60K
Salary
$24,739 - $59,320  
   
Bonus
$311.72 - $3,562  
Profit Sharing
$1,808  
Commission
$8,650  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$25,015 - $56,057  
Country: United States | Currency: USD | Updated: 28 Oct 2016 | Individuals Reporting: 546
National Hourly Rate Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$13$26$39
Hourly Rate
$12.01 - $23.64  
   
Overtime
$18.50 - $38.11  
National Annualized Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$26K$52K$78K
Bonus
$311.72 - $3,562  
   
Commission
$8,650  
Profit Sharing
$1,808  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$25,015 - $56,057  
Country: United States | Currency: USD | Updated: 28 Oct 2016 | Individuals Reporting: 586
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Job Description for Administrative Specialist

The administrative specialist for a department performs a variety of administrative and support functions necessary for the smooth operation of the department. They perform administrative and bookkeeping tasks, aid clients and staff in preparing forms and reports, and transfer information into a digital format as necessary. (Afterward, the digital information is often entered into the department database, and the administrative specialist is in charge of maintaining the records and the database.) Additionally, the administrative specialist schedules events and appointments for the department. To facilitate these appointments and events, the specialist contacts clients and vendors on a regular basis to coordinate activities, meetings, and calls.

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Administrative Specialist Tasks

  • Coordinate space and office organization; purchase and manage supplies and equipment.
  • Coordinate office and/or departmental operations.
  • Review, track and prepare budgets; maintain records and databases.
  • Greet visitors and callers, route and resolve information requests.
  • Supervise support clerical staff.

Common Career Paths for Administrative Specialist


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Many Administrative Specialists move into an Executive Assistant role, and folks who currently hold that position report a much higher median income of $46K per year. Administrative Specialists moving up in their careers tend to step into positions as Human Resources Specialists or Executive Administrative Assistants. The median paychecks in those roles are $5K higher and $6K higher, respectively.

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Popular Employer Salaries for Administrative Specialist


Administrative Specialists flock to University of Washington (UW) for generous paychecks, where average earnings of $54K lead the pack in compensation.

Popular Skills for Administrative Specialist


Survey results imply that Administrative Specialists deploy a substantial tool kit of skills at work. Most notably, facility with Travel Administration, Project Management, and Event Planning are correlated to pay that is significantly above average, leading to increases of 21 percent, 15 percent, and 6 percent, respectively. Skills that seem to negatively impact pay include Data Entry, Customer Service, and Customer Relations. Those familiar with Data Entry also tend to know Customer Service and Office Administration. Those proficient in Microsoft Office are, more often than not, also skilled in Office Administration and Customer Service.

Pay by Experience Level for Administrative Specialist

Median of all compensation (including tips, bonus, and overtime) by years of experience.


Experience does not seem to be a strong driver of pay increase in this role. Salaries for the relatively untried average out to around $34K, but survey participants with five to 10 years of experience earn a significantly higher median of $38K. The average pay reported by folks with 10 to 20 years of experience is around $40K. In the end, the overall pattern seems to be that more experience generally corresponds to higher pay; an Administrative Specialist with more than 20 years of experience can earn $41K on average.

Pay Difference by Location

National Average: $37,443

Larger city markers indicate a job is popular in that location.

For those looking to make money, Administrative Specialists in Washington enjoy an exceptional pay rate, 51 percent above the national average. Administrative Specialists can also look forward to large paychecks in cities like Los Angeles (+27 percent), Seattle (+27 percent), San Diego (+16 percent), and Atlanta (+13 percent). Administrative Specialists' salaries are heavily influenced by location — Administrative Specialists in Little Rock bring in salaries that are 39 percent lower than the national average. Williamsburg and Charleston are a couple other places where companies are known to pay below the median — salaries are 23 percent lower and 12 percent lower, respectively.

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Experience Affects Administrative Specialist Salaries




National Average
$37,000


Skills That Affect Administrative Specialist Salaries

Travel Administration
up arrow 21%





Scheduling
up arrow 4%

Accounting
up arrow 4%

Microsoft Office
up arrow 1%

National Average
$37,000

Microsoft Excel
up arrow 1%

Office Administration
up arrow 2%

Accounts Payable
up arrow 2%

Payroll Administration
up arrow 2%




Job Satisfaction

Extremely satisfied
Rated 5 out of 5
based on 162 votes.

Gender

Female
91 %
Male
9 %

Years of Experience

Less than 1 year
2%
1-4 years
35%
5-9 years
20%
10-19 years
25%
20 years or more
18%

Common Health Benefits

medical benefits
Medical: 84%
dental benefits
Dental: 72%
medical benefits
Vision: 61%
dental benefits
None: 14%
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