Administrative Specialist Salary
|Salary||$24,948 - $59,977|
|Bonus||$400.00 - $3,034|
|Total Pay (|
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).)
|$25,245 - $56,393|
|Hourly Rate||$12.11 - $23.65|
|Overtime||$18.58 - $37.10|
|Bonus||$400.00 - $3,034|
|Total Pay (||$25,245 - $56,393|
Job Description for Administrative Specialist
The administrative specialist for a department performs a variety of administrative and support functions necessary for the smooth operation of the department. They perform administrative and bookkeeping tasks, aid clients and staff in preparing forms and reports, and transfer information into a digital format as necessary. (Afterward, the digital information is often entered into the department database, and the administrative specialist is in charge of maintaining the records and the database.) Additionally, the administrative specialist schedules events and appointments for the department. To facilitate these appointments and events, the specialist contacts clients and vendors on a regular basis to coordinate activities, meetings, and calls.Read More...
Besides planning events and appointments, administrative specialist may also perform project-management tasks. In acting as a project manager, the administrative specialist helps develop the project's scope and requirements. Then the administrative specialist then breaks the project down into tasks and delegate the tasks to relevant members of their department's staff. After the tasks have been completed, the administrative specialist oversees integration and compilation of the planned product. They then test and implement the product, or facilitate the testing process as needed.
Due to the business-focused nature of the position, a bachelor's degree in a relevant field is generally required, along with a demonstrated ability to work with basic office software such as the Microsoft Office suite. Administrative specialists also must be effective communicators with strong organizational skills.
Administrative Specialist Tasks
- Greet visitors and callers, route and resolve information requests.
- Supervise support clerical staff.
- Review, track and prepare budgets; maintain records and databases.
- Coordinate space and office organization; purchase and manage supplies and equipment.
- Coordinate office and/or departmental operations.
Common Career Paths for Administrative Specialist
Administrative Specialists often transition into Executive Assistant positions, for which compensation tends to be much higher. On average, Executive Assistants earn $46K per year. A common career progression for an Administrative Specialist is to become a Human Resources Specialist or an Executive Administrative Assistant. Compared to Administrative Specialists, the first group earns $5K more on average, and the second group earns $6K more.
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Popular Employer Salaries for Administrative Specialist
The biggest paychecks can be found at University of Washington (UW) — the median salary there is $54K.
Popular Skills for Administrative Specialist
Survey results imply that Administrative Specialists deploy a deep pool of skills on the job. Most notably, facility with Travel Administration, Project Management, and Event Planning are correlated to pay that is significantly above average, leading to increases of 20 percent, 16 percent, and 8 percent, respectively. Skills that pay less than market rate include Data Entry, Customer Service, and Customer Relations. Those educated in Data Entry tend to be well versed in Customer Service and Office Administration. Most people experienced in Microsoft Office also know Office Administration and Customer Service.
Pay by Experience Level for Administrative Specialist
Median of all compensation (including tips, bonus, and overtime) by years of experience.
For many Administrative Specialists, extensive experience does not lead to significantly more money. Those in the early stages of their career can expect to make around $34K; however, individuals with five to 10 years of experience bring in $38K on average — a distinctly larger sum. After working for 10 to 20 years, Administrative Specialists make a median salary of $40K. As Administrative Specialists reach more than two decades on the job, compensation remains commensurate with experience; the average pay in this group is $42K.
Pay Difference by Location
Surpassing the national average by 51 percent, Administrative Specialists in Washington receive some of the highest pay in the country. Administrative Specialists can also look forward to large paychecks in cities like New York (+45 percent), Seattle (+26 percent), Los Angeles (+25 percent), and Houston (+15 percent). Administrative Specialists in Little Rock make 40 percent less than the national average, proving that location is a major factor in pay. Employers pay around 23 percent less in Williamsburg and 15 percent less in Memphis, below-median salaries for those in this field.
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Key Stats for Administrative Specialist
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