Administrative Specialist Salary

Median pay for Administrative Specialists in the United States is around $17.02 per hour. The most influential factor affecting pay for this group is geographic location, though career duration and the specific company have a (lesser) impact as well. The vast majority of Administrative Specialists (90 percent) who responded to the survey are women. Medical benefits are awarded to a large number, and a fair number earn dental coverage. Most Administrative Specialists report high levels of job satisfaction. The information for this snapshot was generated by responses to the PayScale salary survey.
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$25,045 - $60,794
$25K
$41K
$61K
MEDIAN: $40,524
10%
50%
90%

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$12.25 - $23.77
$12
$17
$24
MEDIAN: $17.02
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$21K$42K$63K
Salary
$25,045 - $60,794  
   
Bonus
$485.37 - $2,966  
Profit Sharing
$1,808  
Commission
$8,650  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$25,421 - $57,099  
Country: United States | Currency: USD | Updated: 4 May 2017 | Individuals Reporting: 567
National Hourly Rate Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$13$26$39
Hourly Rate
$12.25 - $23.77  
   
Overtime
$18.49 - $36.83  
National Annualized Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$26K$52K$78K
Bonus
$485.37 - $2,966  
   
Commission
$8,650  
Profit Sharing
$1,808  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$25,421 - $57,099  
Country: United States | Currency: USD | Updated: 4 May 2017 | Individuals Reporting: 613

Find Out Exactly What You Should Be Paid

United States (change)

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Job Description for Administrative Specialist

The administrative specialist for a department performs a variety of administrative and support functions necessary for the smooth operation of the department. They perform administrative and bookkeeping tasks, aid clients and staff in preparing forms and reports, and transfer information into a digital format as necessary. (Afterward, the digital information is often entered into the department database, and the administrative specialist is in charge of maintaining the records and the database.) Additionally, the administrative specialist schedules events and appointments for the department. To facilitate these appointments and events, the specialist contacts clients and vendors on a regular basis to coordinate activities, meetings, and calls.

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Administrative Specialist Tasks

  • Greet visitors and callers, route and resolve information requests.
  • Supervise support clerical staff.
  • Review, track and prepare budgets; maintain records and databases.
  • Coordinate space and office organization; purchase and manage supplies and equipment.
  • Coordinate office and/or departmental operations.

Common Career Paths for Administrative Specialist


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Administrative Specialists might see a strong upturn in salary after transitioning into upper-level roles such as Executive Assistant, a seemingly popular career choice. People currently working in the latter position report a noticeably higher median income of $46K per year. Typical career progression for an Administrative Specialist involves becoming a Human Resources Specialist or an Executive Administrative Assistant, roles that pay $5K more and $6K more on average.

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Popular Employer Salaries for Administrative Specialist


University of Washington (UW) attracts talent by shelling out the biggest paychecks in the area — the median in that office is $54K.

Popular Skills for Administrative Specialist


Administrative Specialists report using a deep pool of skills on the job. Most notably, skills in Travel Administration, Project Management, Event Planning, and Scheduling are correlated to pay that is above average, with boosts between 8 percent and 19 percent. Skills that seem to negatively impact pay include Data Entry, Customer Service, and Customer Relations. A tool kit that includes Microsoft Office also typically contains Office Administration and Customer Service. Those educated in Data Entry tend to be well versed in Customer Service and Office Administration.

Pay by Experience Level for Administrative Specialist

Pay by Experience for an Administrative Specialist has a positive trend. An entry-level Administrative Specialist with less than 5 years of experience can expect to earn an average total compensation of $34,000 based on 489 salaries provided by anonymous users. Average total compensation includes tips, bonus, and overtime pay. An Administrative Specialist with mid-career experience which includes employees with 5 to 10 years of experience can expect to earn an average total compensation of $39,000 based on 312 salaries. An experienced Administrative Specialist which includes employees with 10 to 20 years of experience can expect to earn an average total compensation of $40,000 based on 346 salaries. An Administrative Specialist with late-career experience which includes employees with greater than 20 years of experience can expect to earn an average total compensation of $43,000 based on 210 salaries.

Pay Difference by Location

National Average: $38,003

Larger city markers indicate a job is popular in that location.

With a pay rate for Administrative Specialists that is 54 percent greater than the national average, Washington offers a comfortable salary for those in this profession. Administrative Specialists will also find cushy salaries in Chicago (+42 percent), New York (+40 percent), Seattle (+25 percent), and Los Angeles (+23 percent). Compared to the national average, Little Rock Administrative Specialists have considerably lower salaries, 41 percent below the national average to be exact. Location appears to be a major driving force in pay for those in this profession. A couple other locations with smaller-than-average paychecks include Williamsburg (24 percent lower) and Memphis (16 percent lower).

Administrative Specialist Reviews

Q: What is it like working as an Administrative Specialist?

Administrative Specialist in Los Angeles:
Pros: • Love campus. • Education-related issues. • Full benefits. • Retirement. • Close to home. • Like working full time. • Pay is better than before. • Routine. • Quiet office. • Supervisors are nice and don’t micromanage me. • Time to do my own things.
Cons: • I can’t eat at my desk. • I am an admin assistant. • I can do more. • I feel unequally treated. • I am still on contract. • Perceived tension in the office between me and others, but sometimes it’s fine.

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Key Stats for Administrative Specialist

Gender

Female
90 %
Male
10 %

Job Satisfaction

Extremely satisfied
Rated 5 out of 5
based on 190 votes.
Less than 1 year
2%
1-4 years
34%
5-9 years
22%
10-19 years
23%
20 years or more
19%
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Location:
Years in Fields/Career:
United States (change)

Experience Affects Administrative Specialist Salaries

▲12%

▲6%

▲1%

National Average
$38,000

▼9%

Skills That Affect Administrative Specialist Salaries

Travel Administration
▲19%



▲5%




Accounting
▲3%

National Average
$38,000







▼8%

Job Satisfaction

Extremely satisfied
Rated 5 out of 5
based on 190 votes.

Gender

Female
90 %
Male
10 %

Years of Experience

Less than 1 year
2%
1-4 years
34%
5-9 years
22%
10-19 years
23%
20 years or more
19%

Common Health Benefits

medical benefits
Medical: 83%
dental benefits
Dental: 72%
vision benefits
Vision: 61%
no benefits
None: 15%
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