Administrative Specialist Salary
Job Description for Administrative Specialist
The administrative specialist for a department performs a variety of administrative and support functions necessary for the smooth operation of the department. They perform administrative and bookkeeping tasks, aid clients and staff in preparing forms and reports, and transfer information into a digital format as necessary. (Afterward, the digital information is often entered into the department database, and the administrative specialist is in charge of maintaining the records and the database.) Additionally, the administrative specialist schedules events and appointments for the department. To facilitate these appointments and events, the specialist contacts clients and vendors on a regular basis to coordinate activities, meetings, and calls.Read More...
Besides planning events and appointments, administrative specialist may also perform project-management tasks. In acting as a project manager, the administrative specialist helps develop the project's scope and requirements. Then the administrative specialist then breaks the project down into tasks and delegate the tasks to relevant members of their department's staff. After the tasks have been completed, the administrative specialist oversees integration and compilation of the planned product. They then test and implement the product, or facilitate the testing process as needed.
Due to the business-focused nature of the position, a bachelor's degree in a relevant field is generally required, along with a demonstrated ability to work with basic office software such as the Microsoft Office suite. Administrative specialists also must be effective communicators with strong organizational skills.
Administrative Specialist Tasks
- Coordinate space and office organization; purchase and manage supplies and equipment.
- Coordinate office and/or departmental operations.
- Review, track and prepare budgets; maintain records and databases.
- Greet visitors and callers, route and resolve information requests.
- Supervise support clerical staff.
Common Career Paths for Administrative Specialist
Many Administrative Specialists move into an Executive Assistant role, and folks who currently hold that position report a much higher median income of $46K per year. Administrative Specialists moving up in their careers tend to step into positions as Human Resources Specialists or Executive Administrative Assistants. The median paychecks in those roles are $5K higher and $6K higher, respectively.
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Popular Employer Salaries for Administrative Specialist
Administrative Specialists flock to University of Washington (UW) for generous paychecks, where average earnings of $54K lead the pack in compensation.
Popular Skills for Administrative Specialist
Survey results imply that Administrative Specialists deploy a substantial tool kit of skills at work. Most notably, facility with Travel Administration, Project Management, and Event Planning are correlated to pay that is significantly above average, leading to increases of 21 percent, 15 percent, and 6 percent, respectively. Skills that seem to negatively impact pay include Data Entry, Customer Service, and Customer Relations. Those familiar with Data Entry also tend to know Customer Service and Office Administration. Those proficient in Microsoft Office are, more often than not, also skilled in Office Administration and Customer Service.
Pay by Experience Level for Administrative Specialist
Median of all compensation (including tips, bonus, and overtime) by years of experience.
Experience does not seem to be a strong driver of pay increase in this role. Salaries for the relatively untried average out to around $34K, but survey participants with five to 10 years of experience earn a significantly higher median of $38K. The average pay reported by folks with 10 to 20 years of experience is around $40K. In the end, the overall pattern seems to be that more experience generally corresponds to higher pay; an Administrative Specialist with more than 20 years of experience can earn $41K on average.
Pay Difference by Location
For those looking to make money, Administrative Specialists in Washington enjoy an exceptional pay rate, 51 percent above the national average. Administrative Specialists can also look forward to large paychecks in cities like Los Angeles (+27 percent), Seattle (+27 percent), San Diego (+16 percent), and Atlanta (+13 percent). Administrative Specialists' salaries are heavily influenced by location — Administrative Specialists in Little Rock bring in salaries that are 39 percent lower than the national average. Williamsburg and Charleston are a couple other places where companies are known to pay below the median — salaries are 23 percent lower and 12 percent lower, respectively.