An administrative support specialist is responsible for a variety of duties in the office. An administrative support specialist may be in charge of scheduling meetings, making travel arrangements, and organizing any other work-related events. They may need to write letters and emails, answer calls, and deal with in-person visitors.
Computer skills are necessary, as most administrative support specialists must be able to perform word processing tasks, as well as type and run various company report. Administrative support specialists also must be able to sit for long periods of time, since most of the day is usually spent at a desk in front of the computer. It is important that the administrative support specialist maintain a positive demeanor, as the ability to work in a team environment will keep the office running smoothly.
The position of administrative support specialist may require a bachelors degree; however, many times, a high school degree will suffice. The administrative support specialist may be required to lift up to 25 pounds, as the need to lift and move filing boxes and other small- to medium-size packages may arise from time to time.
Administrative Support Specialist Tasks
Coordinate space and office organization; purchase and manage supplies and equipment.
Coordinate office and/or departmental operations.
Review, track and prepare budgets; maintain records and databases.
Greet visitors and callers, route and resolve information requests.
Supervise support clerical staff.