An assistant registrar works in the administrative department of a learning institution that handles registration and student records. This position is found in almost every university and college, including online colleges. A bachelor’s degree in a field such as business administration is highly recommended (and often required) by institutions. This position requires extensive knowledge regarding laws relating to student entrance into college (including homeland security regulations, privacy act regulations, etc.). This person generally works standard daytime office hours in an office, although extended hours may be asked or required.
An assistant registrar has a responsibility to maintain integrity and confidentiality of a student’s academic records and personal information. While it may sound as if this person is just the assistant to the registrar, the assistant registrar is also responsible for overseeing the daily operation of the registrar office and supervising office personnel. The assistant registrar may be responsible for implementing student management programs, hiring and disciplining new employees in admissions, assisting with graduation and degree requirements, interviewing parents and students regarding registration and admission, meeting with students during registration, issuing transcripts and grades, verifying enrollment, handling loan deferments, and issuing background checks. The assistant registrar should be highly organized, paying great attention to detail and prioritization. This person should have superb communication skills and good computer skills relating to required software and programs. An assistant registrar should maintain enthusiasm and natural passion about the institution they work for and about students in general.
Assistant Registrar Tasks
Collect, analyze, and interpret student and course data.
Collaborate with internal teams and vendors for certificates, graduations and other ceremonies.
Create reports, file regulatory information, and communicate findings.
Enter, check, and obtain data for student files and course schedules.