Larger companies frequently have a specialized accountant employed as a payroll bookkeeper. This payroll specialist ensures everyone working for the company - from salaried managers to hourly employees - are paid accurately and in a timely manner. This person ensures that all payroll deductions are properly assessed and helps maintain their organization's payroll bookkeeping records, so they are kept up to date and comply with federal and state regulations.
A payroll bookkeeper must be exceptionally organized, as they handle a high volume of documentation related to the tax-withholding status of the employees on the payroll. In many companies, this bookkeeper also helps the human resources maintain and update right-to-work documentation (such as the I-9 form in the United States).
The payroll bookkeeper also works closely with human resources to ensure that benefits and employee contributions are properly assessed on paychecks; this may include any payments necessary for health, disability, or life insurance, as well as any employee contributions to retirement funds. Additionally, the payroll bookkeeper makes sure their company’s payroll accounts are current, and they help generate payroll reports for departmental management to help assess labor costs. The payroll bookkeeper also ensures that any actionable non-compliance (such as overtime requirements or minimum wage requirements) are resolved quickly and transparently.
Many companies require a bachelor's degree in accounting for this position. In some situations, some human resources training may also be considered as essential for this position. The payroll bookkeeper generally works in an office during regular business hours.
Bookkeeper, Payroll Tasks
Enter changes to employee payroll records.
Communicate with employees regarding changes in salary, benefits, etc.
Handle voluntary and involuntary deductions.
Calculate, key, total, and balance substitute payrolls.
Create reports for information pertaining to payroll.