Bookkeeping clerks typically work within their company's accounting department and handle accounts receivable and payable. They also meticulously record many other expenditures and receipts, including services rendered, repair and maintenance, payroll, and petty cash. Bookkeeping clerks also assist accounting/bookkeeping managers in preparing and adding data to reports which will be used by department heads and other management personnel.
In their primary role, these clerks work a great deal with invoices. For incoming accounts payable, they assess an invoice or shipping lading for accuracy as a second set of eyes (after receiving personnel) and then sign off on payment for the invoice. Most companies and organizations run off billing terms, meaning they had some period of time to issue payment - typically 14 or 30 days, depending on agreements and contracts. The bookkeeping clerk notes the terms and then ensures that payment is issued within that time-frame. For payable invoices, the clerk will verify shipment, issue invoicing and terms, and follow up repeatedly to ensure that payment is received and properly recorded.
Bookkeeping clerks also record and issue payments for all other expenditures or credits incurred by their company. They may maintain a vendor list with all necessary taxation documentation and also approve employee expenses or petty cash outlays. Finally, the bookkeeping clerk will ensure that everything financial is recorded, and help prepare all necessary reporting for their company's accounting manager and various department heads.
To work as a bookkeeping clerk, one must typically have some vocational office training beyond a high school diploma. Some larger organizations may prefer applicants with an Associate's or Bachelor's degree in an accounting-related field. Applicants must also be detail-oriented and have proficient computer skills, and should expect to work regular business hours in an office environment.
Bookkeeping Clerk Tasks
Maintain and make necessary adjustments to records and/or logs such as journals, payroll/ time reports, or property records.
Verify and reconcile simple bank statements or department records.
Balance entries and make necessary corrections.
Sort documents and post debits/credits to proper account .
Verify amounts and codes on various forms for accuracy.