A bookkeeping manager is the person who is responsible for handling various fundamental financial aspects within an organization. This person is typically employed within an office type of environment and will generally keep standard daytime office hours. This position is found in a variety of companies and organizations. The position may be combined with another position, depending on the size of the organization (such as office manager, accounting manager, etc). This position requires a bit of on-the-job experience, as well as a bit of formal training and education. Exact educational requirements may be dependent on the organization. However, many organizations require at least an associate’s degree in either bookkeeping, administration, or accounting.
A bookkeeping manager will have a variety of responsibilities, while ensuring that a firm’s financial recordkeeping is intact. Some of the responsibilities and duties include preparing financial statements and reports, preparing profit and loss statements, recording financial transactions, managing accounts payable and receivable records, reconciling bank statements, completing tax forms (such as 1099s and W-2s), assisting with budget preparations, paying bills, maintaining ledgers, receiving and approving or denying client invoices, tracking client assets, performing assistance with tax return preparation, making bank deposits, distributing money within departments, assessing expenditures, performing inventory of office materials and supplies, conducting invoice activities, paying vendors, transmitting purchase orders, and preparing appropriate reports for clients and partners. This position requires a person who is highly organized, attentive to detail, and able to handle multiple responsibilities at one time.
Bookkeeping Manager Tasks
Process invoices, bills, and general accounts.
Assist with special projects and emergencies.
Maintain financial and client databases.
Answer phones, communicate projects and documentation, and provide information to clients.
Reconcile bank accounts, including ledger entries and tracking physical checks.