Broker assistants perform a number of tasks in brokerage houses. Their responsibilities include managing petty cash accounts, maintaining hedge fund records, and maintaining office supplies. Additionally, they may perform a range of administrative tasks such as scheduling meetings, filing for expense reimbursement, and handle calls and emails to the office. A broker assistant often reports to the brokers in their organizations; occasionally, they may report to a higher-level professional such as the vice president.
Typically, a broker assistant spends most of their time in an office environment; they generally aren't required to perform physically strenuous tasks, although they may occasionally have to lift files or other small items. The broker assistant position is typically full time and requires work during regular business hours. Broker assistants typically interact with many different people in their office, from secretaries to fellow assistants to supervisors, and they must have excellent interpersonal skills. In addition to the coworkers, broker assistants interact often with customers for tasks such as reminding them of appointments and letting them know if one of their orders has been filled.
Many companies require broker assistant candidates to have a bachelor's degree in either finance or economics. They must also have a basic knowledge of computers and have strong organizational skills. The broker assistant must be able to make quick, calculated decisions in the workplace to solve problems as they arise.
Broker Assistant Tasks
Assist with billing, compliance, and other processes.
Create templates and communication documents.
Answer and direct phones and emails.
Enter and analyze data, identifying discrepancies or missing data.
Answer questions and provide data when questions or problems arise.