A church secretary works as an administrative assistant to pastors and other managers or elders in the congregation. They assist these leaders with typing correspondence, creating documents, distributing memos, and answering email. They also organize documents for the ministry and follow an organizational system that allows any necessary documents to be easily produced on demand. The church secretary is also tasked with collecting, organizing, and distributing necessary information from church clubs, groups, and affiliated organizations.
Additionally, the secretary is frequently the person who prepares bulletins for church services, designing these documents using specialized software. To prepare the bulletins, they must gather information from clergy, other church leaders, and church groups; they must ensure that each bulletin is easy to read and free of typos. Additionally, the secretary may be tasked with printing, folding, and storing bulletins.
A church secretary obviously must have excellent computer-based office skills and be well organized. Additionally, they must have good interpersonal communication skills, as they frequently handle phone, email, and in-person inquiries. The secretary is often a member of the congregation for whom he or she works, and many churches require membership for employment. For many churches, limited funding also limits the hours a church secretary may work, and the job is likely to require 20 to 25 hours per week during regular business hours.
Church Secretary Tasks
- Greet visitors and callers, route and resolve information requests.
- Type correspondence, compile data for expense and statistical reports.
- Schedule travel, appointments and meetings.
- Coordinate space and office organization; maintaining paper and electronic files.