A city clerk is responsible for drafting the general agenda and bylaws for a city, recording the minutes of council meetings, answering correspondence, and preparing reports on civic needs. The city clerk works directly with the public and their job responsibilities include conducting public notification, regarding all official activities and meetings, maintaining and updating documents regarding municipal codes and city charters, preparing agendas for public meetings, and preparing ordinances and proclamations to be executed.
City clerks are also in charge of responding to requests from the public, responding to requests from various government officials, maintaining fiscal records and accounts, and performing general office duties. Additionally, they perform budgeting duties, coordinate and maintain correspondence between the public and officials, perform contract administration duties, and work with other staff to assist the development and implementation of goals and objectives. Other tasks include issuing various permits and licenses, processing claims regarding the municipality, preparing reports on civic needs, and providing assistance with various public events.
This is a job position that generally includes on-the-job training and experience; however, it may be beneficial for the person to have an associate’s or bachelor’s degree in business administration or a related field. A city clerk should have outstanding communication skills, as one of their primary tasks is to serve as a liaison between the public and elected officials. This position also requires excellent time management, reading comprehension, and critical thinking skills to solve problems. They should have good decision-making skills and be able to perform tasks quickly and efficiently.
City Clerk Tasks
Maintain office files, following standard office procedures and assist with administrative tasks involving personnel, budgeting and facilities.
Issue various licenses and permits as assigned.
Receive the public and respond to inquiries from employees, citizens, and others and referring to appropriate persons when necessary.
Answer department telephone system and mobile radio base station.
Prepare meeting agendas and supporting materials and take, transcribe, prepare and distribute minutes and reports.