Department administrators perform a variety of administrative duties for their companies’ management teams by coordinating departmental activities and events. Their duties differ depending on the industry and position, and department administrators positions can be clerical or managerial.
Department administrators who have managerial duties usually make executive decisions and supervise clerical and administrative staff. This means they delegate clerical and administrative work to their subordinates, as well as administer and follow up on projects. They prepare various reports for their department or delegate this task to their staff, as well as analyze reports and share findings with management. Additionally, these administrators must ensure their department is following all company policies and procedures and make sure effective collaboration is occurring among departments.
If their position is clerical, department administrators perform duties such as scheduling conference calls, arranging meetings, routing calls and making travel arrangements on behalf of director and managers, as well as performing other duties as assigned. They must be knowledgeable about company and department policies and procedures, and they must be able to either answer inquiries about these policies and procedures directly or refer them to relevant people or departments within their company.
Department administrators who have clerical positions generally need a high school diploma or equivalent. Previous experience is generally required or preferred, and department administrators should be proficient in basic computer programs such as the Microsoft Office suite.
Department Administrator Tasks
Work out schedules for classes offered by the department and assign teachers to the classes.
Hire, supervise, and evaluate department teaching staff and provide opportunities for professional development.
Prepare and administer the department budget, work to secure additional funding through grants, alumni, or other sources.
Oversee the development and implementation of departmental programs and curriculum.
Recruit students for the department, evaluate applications for admission into the department, and monitor student progress.