Docketing specialists typically work with law firms, and their role can be critical. When a patent application is filed, it becomes the responsibility of the docketing specialist. All documents and mail related to the application go to the specialist, who notes all important information like due dates or fees and labels each document to keep them properly organized. Because law firms may handle hundreds of cases at a time and each patent application generates a large amount of paperwork, it can be difficult to keep everything organized and running smoothly. To manage this, docketing specialists use some type of system or software to keep track of everything.
Docketing specialists ensure that attorneys can easily retrieve a list of all documents pertaining to an application whenever necessary. It is particularly important that they label all important due dates and alert attorneys of any upcoming dates. They can also add notes that are relevant to the particular patent application. They may also scan copies of documents, create templates, and forward documents between firms. Sometimes, they may be tasked with communicating routine matters to clients.
They should have excellent written and verbal communication skills and be great at working in a team. They should also have good organizational skills and be good at multitasking. They need to have a good understanding of patents, and relevant training is preferred. Most firms will require several years of related experience, and some require a college degree.
Docketing Specialist Tasks
Processes incoming mail and files and retrieves documents as needed.
Keeps the docket current with court orders.
Performs administrative duties in support of the docket or calendar.
Assists in the preparation of disclosure statements and monitors the record keeping process.