A grants research assistant typically has duties that include helping with the grant-making process and providing a smooth transition between the relevant program, administrative staff, and finances. This position also usually involves implementing and maintaining grants management software and the integrity of data, assisting with the preparation for committee meetings, developing a full understanding of each program’s strategies and what each program is funding, managing the data entry of each proposal received in a database. Other typical duties include coordinating correspondence with applicants and grantees, acknowledging receipts of proposals, maintaining a system to track said proposals, coordinating the planning and implementation of advisory committee meetings, distributing declination letters, and managing the disbursement of award letters.
Grants research assistants normally work part-time and require a minimum of 24 hours per week. They typically work during standard daytime office hours, but additional hours are sometimes needed. Skills required of potential candidates include knowledge and experience in philanthropy and the nonprofit sector, high ethical standards, the ability to keep up with a fast-paced workload, strong communication skills, good judgment, excellent problem solving, strong writing skills, a keen attention to detail, and personal organization. A sense of humor and the ability to work well with other people is also a huge part of the job. An understanding of current IRS regulations related to grant making is necessary as well. Additionally, the ability to develop event budgets and assist in producing invitations is required.
Grants Research Assistant Tasks
Assists in researching grant funding.
Assists in developing grant application documents.
Prepares reports as required by grant-funding organization.
Assists in researching and collecting information used to complete grant proposals.