To ensure patient safety, legal compliance, and cost-effectiveness in medical care, facilities maintain large, complex databases of patient information and treatment data. It is the duty of the health information management (HIM) manager to maintain that system of vital medical documentation, which typically includes medical records, patient data, diagnostic records, laboratory and examination results, and internal hospital memoranda. They must make sure that the data is current, accurate, and in compliance with institutional ethical standards and patient privacy laws. The HIM manager also compiles information from doctors, patients, and insurance companies, entering this data into the health information system and executing safeguards to ensure that only authorized personnel have access to this information. As HIM operations exist on many levels at a variety of organization, from private practices to hospitals, the working environment and hours may vary greatly.
HIM managers often oversee a team of information technicians to develop information collection strategies and oversee their execution; as such, the they must possess strong organizational and communications skills with demonstrable leadership talent and the ability to effectively coordinate large teams. The HIM manager also must have a thorough knowledge of HIPAA, JCAGO, and other compliance requirements.
The basic educational requirement for the HIM manager position generally includes a bachelor's degree and/or certification as a Registered Health Information Technician or Administrator. Three to five years of experience in a medical records keeping position is also generally required. Job prospects may greatly enhanced with a master's degree in health, hospital administration, or business management.
Health Information Management (HIM) Manager Tasks
- Oversee and supervise work activities and staff of the medical records service department.
- Manage the recruitment, training and development of staff.
- Supervise the release of information to persons and agencies according to regulations.
- Assist in fiscal operations, including planning budgets and financial reporting.
- Monitor all functions of department ensuring services are in compliance with professional standards, state and federal regulatory requirements.