A legal administrative assistant works with lawyers and paralegals, providing them with support on research, correspondence, filing, and other essential duties. An administrative assistant in this field needs a solid working knowledge of various legal principles and terms, and they must feel comfortable drafting documents and correspondence related to complicated legal concepts.
Often, a legal administrative assistant conducts some paralegal work involving document research to assist their organization's paralegals. They should be comfortable with specific search engines such as Lexis/Nexis and Findlaw. They must be able to draft documents for the staff across a variety of legal disciplines. They typically maintain and organize schedules for appointments, meetings, and cases for their organization's lawyers; as such, the administrative assistant must possess superior organization skills and be comfortable with calendar and scheduling software.
The legal administrative assistant often manages the day-to-day running of the office. This can involve tasks such as keeping office supplies in stock, managing invoices, and conducting bookkeeping for the various office support accounts and utilities.
Depending on the size and salary considerations of the organization, most legal administrative assistants need at least an associate’s degree in business or a related field. They should obviously be fluent in a variety of office software, including word processing and spreadsheet work. Depending on the firm, prior experience as an administrative assistant could be required based on the high volume of correspondence and document drafting required by this position.
Legal Administrative Assistant Tasks
- Assist with payroll operations, as needed.
- Type correspondence, compile data for expense and payroll reports.
- Perform basic benefits, retirement plan and human resources activities.
- Answer phones, greet visitors and respond to employee questions and requests.
- Maintain employees' payroll and benefit documentation and electronic files.