Legal file clerks are responsible for maintaining records and documents used in a legal system or court of law. They must follow predetermined filing systems in regards to letters, legal files, case documents, correspondences, invoices, and memorandums, which is usually done using formatting software such as Pacer or ECF.
Legal file clerks are required to retrieve and provide files as needed by members of the legal department, as well as ensure that these files are as up-to-date as possible. In addition to legal documents, they may also handle standard clerical duties, such as normal mail, faxes, phone calls, ordering supplies, and managing office equipment.
A college degree is not strictly required for this position, though a high school diploma or GED may be a minimum requirement. No prior experience is needed, as most of the necessary knowledge can be learned on-site. If a legal file clerk is to double as an occupant in standard clerical services, job training will be provided for these services, as well. Legal file clerks typically work during regular weekly business hours and travel is minimal for this position, though some movement between branches of legal departments may occasionally be necessary. Legal file clerks are also expected to report to a number of superiors and may need to coordinate with other file clerks to process large requests.
Legal File Clerk Tasks
Prepare documents for off-site storage and confidential disposal.
Prepare, maintain and track all on-site and off-site records; delivery and retrieval.
File and catalog legal documents.
Answer phones and route calls, assist with office clerical tasks.