A legal records clerk is the person who is primarily responsible for organizing and maintaining records within a law office. This position can be found with all types of lawyers - corporate, prosecuting, defense, criminal, etc. This job is not particularly physical in nature and will work within an office setting. A legal records clerk will sometimes work within a team of other office personnel, though in smaller offices, this person may work independently. This position will generally keep weekday, daytime hours. However, some may be required to work extended hours during busier days at the discretion of the lawyer(s). Depending on the law firm, formal education may not be required for this position, though many will prefer experience with legal filing practices and procedures or other duties related to the job.
A legal records clerk will have a variety of responsibilities and duties associated with their position, which can vary depending on the size and type of their organization. Some typical responsibilities include following and maintaining organized files and records, locating and retrieving legal records, preparing legal documents, maintaining current files, performing various clerical duties, managing office equipment, organizing legal letters and documents, preparing file folders and labels, handling various phone calls, and maintaining strict confidentiality. This is a position which requires a person who is highly organized in nature and pays great attention to detail. This person should possess expert communication skills and be very flexible with their work responsibilities.
Legal Records Clerk Tasks
Prepare documents for off-site storage and confidential disposal.
File and catalog legal documents.
Prepare, maintain and track all on-site and off-site records; delivery and retrieval.
Answer phones and route calls, assist with office clerical tasks.