Generally speaking, the materials coordinator oversees the receipt, storage, and issuance of materials for their organiation. The process begins with the materials coordinator working with senior management to develop an acceptable set of procedures to track materials throughout the material's life with the company. Proper forms and records must be filed upon materials' receipt to ensure vendors are providing all of the ordered materials and to deal with any potential discrepancies. Next, storage must be handled in an effective and efficient manner. The materials coordinator must ensure that the materials are stored in a safe and stable fashion. Further, an organizational scheme must be maintained so that materials can be quickly located and retrieved. Additionally, the coordinator must maintain an adequate request system. Ideally, an employee will put in a requisition for a needed material in a computer system, and the requisition will reach the materials coordinator. At this point, either the coordinator or support staff will retrieve the requested material and deliver the material to the requester. Finally, the materials coordinator must file regular reports to be reviewed by senior management that details material flow, discrepancies between actual inventory and recorded inventory, along with any other concerns.
Most materials coordinators hold a high school diploma or equivalent, and many hold at least an associate's degree. Materials coordinators must be individuals with strong attention to detail and be excellent problem solvers who can deal with changing circumstances.
Materials Coordinator Tasks
- Track delivery progress and notify affected departments of changes in delivery schedule.
- Establish priority of deliveries based on department needs.
- Keep records of inventories, including status and location of materials.
- Direct required materials to proper locations according to schedule.
- Verify deliveries of materials are accurate.