All patient-care in hospitals and large clinics is carefully documented within their records departments, and it is the job of a medical records manager to supervise this aspect of their operation. They must also oversee all personnel within their department and ensure that they are properly trained to work efficiently and in accordance with all regulations.
Almost all medical records are maintained and updated in computerized databases, and it is the responsibility of these managers to properly train all personnel to use software for this purpose. This includes not only new employees, but also existing personnel when significant upgrades are made to software.
Medical records managers generate frequent reports related to the accuracy of data entry and the efficiency with which these entries create payments for the organization; they also analyze the methods and efficiency of record-sharing with specialists and across healthcare networks. They must make sure that such sharing is performed efficiently, but also within all regulations regarding the privacy rights of patients.
An associate's degree in a medical discipline is often a minimum requirement for this position, as is some level of practical experience as a records clerk or data entry professional in a healthcare organization. Medical records managers typically work in clinical office environments.
Medical Records Manager Tasks
Oversee and supervise work activities and staff of the medical records service department.
Manage the recruitment, training and development of staff.
Supervise the release of information to persons and agencies according to regulations.
Assist in fiscal operations, including planning budgets and financial reporting.
Monitor all functions of department ensuring services are in compliance with professional standards, state and federal regulatory requirements.