Medical records supervisors are responsible for handling medical records for their organization. They are in charge of supervising health information staff, tracking patient records, and implementing automated systems for medical records (such as a barcode system). Medical records supervisors handle patient requests for medical records while following all applicable guidelines. In addition, they need to ensure staff maintain appropriate records and files in physical and digital locations, as well as follow all privacy procedures to protect patient information.
The medical records supervisor's main responsibilities also include evaluating medical records service delivery and projects and making changes as necessary. Additionally, they implement and supervise medical records programs such as records control, transferring records to and from other facilities, filing medical records, records availability, and records retrieval. Medical records supervisors need to continuously monitor systems to ensure compliance with all applicable standards, as well as coordinate with other departments to ensure resources are being used efficiently and to validate data integrity.
A bachelor's degree in health information management or a similar field is required for this position, as is relevant experience. Medical records supervisors must have strong multitasking, communication, and organizational skills. They need to work well in a team setting to reach all organizational goals, as well as on their own with minimal supervision.
Medical Records Supervisor Tasks
Supervise the release of information to persons and agencies according to regulations.
Supervise day-to-day activities, establish work schedules and assignments for medical records staff.
Maintain departmental day-to-day record completion, storage and retrieval.
Assist in hiring, training and reviewing performance of medical records staff.