An office administrator carries out various functions within an office environment to make sure that the administrative duties required by a company are carried out smoothly. The duties allocated to an office administrator will vary according to the position.
One of the main set of duties that may be carried out by the office administrator is related to human resources. This may include things such as hiring new staff members, administering payroll and benefits, and handling employee disputes. The office administrator may also help with communication efforts, which include answering and making phone calls and maintaining correspondence. The office administrator may oversee various budgets within a company and may make sure that different departments are adhering to allocated budgets. It may also be a duty of the office administrator to figure out where budgets and costs can be more efficient. Tracking duties of operation costs may have to be carried out. The office administrator may also be in charge of billing and collections efforts. Inventory duties may be carried out, in order to ensure that office supplies are always in stock. In companies where there are other administrative staff, the administrator may be required to fill in wherever necessary. Strong computer skills are needed, including proficiency in word processing and database software.
Education requirements for this position vary. Some jobs only require a high school diploma, while others require a bachelor’s degree in business administration or a related field. Some jobs are entry- level, while others require experience.
Office Administrator Tasks
Greet visitors and callers, route and resolve information requests.
Supervise support clerical staff.
Review, track and prepare budgets; maintain records and databases.
Coordinate space and office organization; purchase and manage supplies and equipment.
Coordinate office and/or departmental operations.