Office Assistant Salary

Pay for Office Assistants in the United States sits in the ballpark of $12.06 per hour. In the world of Office Assistants, total cash compensation can vary between $19K and $38K. Each package generally includes bonuses and profit sharing proceeds, and in exceptional cases, those amounts can reach heights of $1K and $4K, respectively. The most influential factor affecting pay for this group is geographic location, though years of experience and the individual firm have a (lesser) impact as well. The vast majority of Office Assistants (89 percent) who participated in the survey are women. While some workers in this profession — a little less than half — do not have any health coverage, approximately one-half do receive medical benefits and more than a third have dental insurance. Work is enjoyable for Office Assistants, who typically claim high levels of job satisfaction. The data for this synopsis comes from respondents who took the PayScale salary survey.
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$20,449 - $42,895
(Median)
$20K
$31K
$43K
MEDIAN: $30,725
10%
50%
90%

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$8.93 - $16.42
(Median)
$8
$12
$16
MEDIAN: $12.00
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$15K$30K$45K
Salary
$20,449 - $42,895  
   
Bonus
$0.00 - $1,233  
Profit Sharing
$101.86 - $3,649  
Commission
$-0.50 - $3,490  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$18,941 - $37,510  
Country: United States | Currency: USD | Updated: 1 Apr 2015 | Individuals Reporting: 1,267
National Hourly Rate Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$9$18$27
Hourly Rate
$8.93 - $16.42  
   
Hourly Tips
$0.98 - $2.54  
Overtime
$10.13 - $24.98  
National Annualized Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$18K$36K$54K
Bonus
$0.00 - $1,233  
   
Commission
$-0.50 - $3,490  
Profit Sharing
$101.86 - $3,649  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$18,941 - $37,510  
Country: United States | Currency: USD | Updated: 1 Apr 2015 | Individuals Reporting: 4,656

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Job Description for Office Assistant

An office assistant is responsible for a number of support tasks within the office environment. The assistant will answer the telephone, direct or transfer calls to the appropriate employee, and take messages when necessary. Good phone manners are essential to this job. Time will also be spent putting together records of office activities and ensuring that those records are properly sorted and copied for backup purposes. It is the office assistant's responsibility to complete bills or invoices and mail them to customers and to keep track of contracts and incoming checks. For past due invoices, it may be necessary to call the customer for payment reminders. The job also includes opening incoming mail and sorting it to see that it is delivered to the proper department or employee, responding to customer and affiliate correspondence, and preparing outgoing mail as necessary using a label printer and postage machine. The assistant will maintain files, inventory, mailing, and other database systems to ensure that they are kept up to date. It is expected that the associate will keep track of any office purchases needed to replenish inventory and report such purchases to the office manager, who will supervise the office assistant. Organizational skills are required to keep up with these duties. An applicant must have skills operating office equipment such as copiers, scanners, fax machines, voice mail, and computers. The office assistant should be able to type quickly with a low margin of error, and should be able to communicate clearly and effectively with customers and affiliates.


Office Assistant Tasks

  • Open, sort and route incoming mail, answer correspondence and prepare outgoing mail.
  • Complete and mail bills, contracts, policies, invoices and checks.
  • Compile, copy, sort, and file records of office activities.
  • Answer phones, direct calls and take messages.
  • Operate office machines; photocopiers and scanners, facsimile machines, voice mail systems and personal computers.

Common Career Paths for Office Assistant


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At the upper end, Office Assistants who move into an Executive Assistant role can end up with a hefty increase in pay. The average income for Executive Assistants is a much higher $45K per year. Office Assistants moving up in their careers tend to step into positions as Administrative Assistants or Office Managers. The median paychecks in those roles are $5K higher and $12K higher, respectively.

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Popular Employer Salaries for Office Assistant


With a median salary of $17K, Sears Holdings Corporation provides Office Assistants with the lowest pay in their field; moreover, earnings are capped at only $23K, limiting employee salary growth.

Popular Skills for Office Assistant


Survey takers working as Office Assistants report using a large range of professional skills. Most notably, skills in Office Administration, Scheduling, Accounts Payable, and Accounts Receivable are correlated to pay that is above average. Skills that pay less than market rate include Filing. Those educated in Customer Service tend to be well versed in Office Administration, Filing, and Microsoft Office. A tool kit that includes Data Entry also typically contains Filing.

Pay by Experience Level for Office Assistant

Median of all compensation (including tips, bonus, and overtime) by years of experience.


Experience does not seem to be a strong driver of pay increase in this role. Those in the early stages of their career can expect to make around $25K; however, individuals with five to 10 years of experience bring in $28K on average — a distinctly larger sum. Office Assistants who work for 10 to 20 years in their occupation tend to earn about $29K. Veterans who have surpassed the 20-year mark may make only slightly more than those who are navigating the mid-career stage; the more senior group reports median earnings of around $30K.

Pay Difference by Location


With a pay rate for Office Assistants that is 33 percent greater than the national average, San Francisco offers a comfortable salary for those in this profession. Office Assistants will also find cushy salaries in Washington (+30 percent), New York (+26 percent), Boston (+18 percent), and Seattle (+13 percent). In St. Louis, salaries are 1 percent below the national average and represent the lowest-paying market.

Office Assistant Reviews

What is it like working as an Office Assistant?

Office Assistant in Vancouver:
"Office Assistant Review."
Pros: Calm, positive working environment, I like the people I work with and the work that I do.
Cons: I would prefer more of a challenge sometimes.

Office Assistant in North Hollywood:
"Loving My Job."
Pros: It is a fun and creative atmosphere, I love the people I work with. It exciting to see all of the commercials we make, and watch the award shows on TV and see the sets we have built. I try to go out of my way to help all the departments in a kind and friendly way.
Cons: The way the owner talks to people sometime, and the fact that I don't feel I'm being paid what I'm worth.

Office Assistant in Santa Barbara:
"Lots of errands and multitasking. Duties change on daily."
Pros: Working at my own pace/supervision and remaining busy.
Cons: Lack of communication with executives.

Office Assistant in Bergenfield:
"Flexible Work Environment."
Pros: Telecommuting company, makes a great impact upon special needs children and their families, passionate and dedicated staff, ability to work from home, and flexible scheduling.
Cons: Lack of communication at times between staff members due to telecommuting corporate culture.

Office Assistant in Anadarko:
Pros: I like the people that I work with. I like the jobs I do. I like doing the budget and the purchasing for the whole department. I like managing the Princess program. I like booking travel for the whole department. I like being able to participate in the monthly cultural events. I like being apart of a growing department.
Cons: The only thing I do not like about my job is the pay that I receive. My job responsibilities have expanded greatly from the time I started. I took over the majority of the prior Cultural Preservation assistant Directors responsibilities.

Related Job Salaries

United States (change)

Experience Affects Office Assistant Salaries




National Average
$26,000


Skills That Affect Office Assistant Salaries


Scheduling
up arrow 3%

Microsoft Office
up arrow 2%

Billing
up arrow 2%

Accounts Receivable
up arrow 2%

Accounts Payable
up arrow 2%

Phone Support
up arrow 1%

Microsoft Excel
up arrow 1%

Customer Relations
up arrow 1%

Microsoft Word
0%

National Average
$26,000

Customer Service
up arrow 1%

Organizing
up arrow 1%

Data Entry
up arrow 2%

Typing
up arrow 2%

Filing
up arrow 4%

Job Satisfaction

Highly satisfied
Rated 4 out of 5
based on 1157 votes.

Gender

Female
89 %
Male
11 %

Years of Experience

Less than 1 year
6%
1-4 years
45%
5-9 years
22%
10-19 years
18%
20 years or more
8%

Common Health Benefits

medical benefits Medical: 51% dental benefits Dental: 38%
vision benefits Vision: 29% employee benefits None: 47%