Office Assistant Salary
Job Description for Office Assistant
As the title implies, an office assistant assists in an office. The assistant will handle incoming phone calls and messages and will perform filing duties. The office assistant may be called upon to assist in typing memos and letters and transcribing hand-written notes as well, and most employers will require some degree of typing proficiency for this job.Read More...
Additionally, the office assistant typically helps to keep the work areas of the office organized and tidy. The assistant also may be called upon to perform errands for other office personnel and executives on a typical workday. This can include tasks like delivering or picking up documents or securing lunch for the office on busy days when others work at their desks. The office assistant will also normally track the use and inventory of basic office supplies and may be called upon to make regular store runs to replenish these supplies.
In most cases, there are not many specific educational requirements to work as an office assistant, and a high school diploma or equivalent is usually sufficient. Some offices will even hire current high school students to work as assistants after school or during the summer. Office assistants should have a good ability to work with others and have a pleasant manner on the phone. They typically work regular office hours during the week.
Office Assistant Tasks
- Answer phones, direct calls and take messages.
- Operate office machines; photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
- Maintain and update filing, inventory, mailing and database systems.
- Open, sort and route incoming mail, answer correspondence and prepare outgoing mail.
- Complete and mail bills, contracts, policies, invoices and checks.
Common Career Paths for Office Assistant
As Office Assistants transition into upper-level roles such as Executive Assistant, they may see a strong upturn in salary. Executive Assistants earn $46K on average per year. Typical career progression for an Office Assistant involves becoming an Administrative Assistant or an Office Manager, roles that pay $4K more and $11K more on average.
Office Clerk, General Job Listings
Search for more jobs:
Popular Employer Salaries for Office Assistant
Known for taking on a considerable number of Office Assistants, Sears Holdings Corporation, Food Lion, State Farm Insurance Company, University of Utah, and LHC Group, Inc. are leading firms in the industry. Those at LHC Group, Inc. can expect to make the most, with the company offering a median salary of $30K.
Sears Holdings Corporation offers the lowest compensation; the median salary there averages out to only $19K. The pay range is also narrow, ranging between $15K and $33K.
Popular Skills for Office Assistant
Office Assistants seem to require a rather large skill set. Most notably, skills in Office Administration, Accounts Payable, Accounts Receivable, and Billing are correlated to pay that is above average. Skills that pay less than market rate include Filing. Those educated in Customer Service tend to be well versed in Office Administration, Filing, and Microsoft Office. It is often found that people who know Data Entry are also skilled in Filing.
Pay by Experience Level for Office Assistant
Median of all compensation (including tips, bonus, and overtime) by years of experience.
The average beginner in this position makes around $26K, but folks who have been around for five to 10 years see a markedly higher median salary of $29K. After working for 10 to 20 years, Office Assistants make a median salary of $30K. Veterans who have surpassed the 20-year mark may make no more than those who are navigating the mid-career stage.
Pay Difference by Location
San Francisco is home to an above-average pay rate for Office Assistants, 44 percent higher than the national average. Office Assistants will also find cushy salaries in Seattle (+25 percent), Washington (+24 percent), New York (+18 percent), and Chicago (+10 percent). Falling short of the national average by 7 percent, the area with the worst salaries is St. Louis. Two other places where employers salaries are below the median are Miami and Atlanta (7 percent lower).
Office Assistant Reviews
Related Job Salaries
Key Stats for Office Assistant
Rated 4 out of 5
based on 622 votes.