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Office Assistant Salary

Office Assistants in the United States can expect to earn an average of $12.08 per hour. Total cash compensation to Office Assistants bottoms out near $19K and approaches $38K on the high end; the biggest paychecks include approximately $1K from bonuses and almost $4K from profit sharing. Geographic location is the biggest factor affecting pay for this group, followed by years of experience and the particular employer. Just under one-half of professionals in this line of work do not receive benefits; however, half report medical coverage and over a third claim dental coverage as well. Women account for the majority of Office Assistants who took the survey — 89 percent to be exact. Most Office Assistants like their work and job satisfaction is high. The information for this snapshot was generated by responses to the PayScale salary survey.
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$20,480 - $42,958
(Median)
$20K
$31K
$43K
MEDIAN: $30,837
10%
50%
90%

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$8.96 - $16.48
(Median)
$9
$12
$16
MEDIAN: $12.00
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$15K$30K$45K
Salary
$20,480 - $42,958  
   
Bonus
$0.00 - $1,290  
Profit Sharing
$101.37 - $3,523  
Commission
$-0.50 - $11,635  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$18,999 - $37,583  
Country: United States | Currency: USD | Updated: 2 May 2015 | Individuals Reporting: 1,287
National Hourly Rate Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$9$18$27
Hourly Rate
$8.96 - $16.48  
   
Hourly Tips
$0.85 - $2.52  
Overtime
$10.01 - $25.13  
National Annualized Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$18K$36K$54K
Bonus
$0.00 - $1,290  
   
Commission
$-0.50 - $11,635  
Profit Sharing
$101.37 - $3,523  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$18,999 - $37,583  
Country: United States | Currency: USD | Updated: 2 May 2015 | Individuals Reporting: 4,747

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United States (change)


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Job Description for Office Assistant

An office assistant is responsible for a number of support tasks within the office environment. The assistant will answer the telephone, direct or transfer calls to the appropriate employee, and take messages when necessary. Good phone manners are essential to this job. Time will also be spent putting together records of office activities and ensuring that those records are properly sorted and copied for backup purposes. It is the office assistant's responsibility to complete bills or invoices and mail them to customers and to keep track of contracts and incoming checks. For past due invoices, it may be necessary to call the customer for payment reminders. The job also includes opening incoming mail and sorting it to see that it is delivered to the proper department or employee, responding to customer and affiliate correspondence, and preparing outgoing mail as necessary using a label printer and postage machine. The assistant will maintain files, inventory, mailing, and other database systems to ensure that they are kept up to date. It is expected that the associate will keep track of any office purchases needed to replenish inventory and report such purchases to the office manager, who will supervise the office assistant. Organizational skills are required to keep up with these duties. An applicant must have skills operating office equipment such as copiers, scanners, fax machines, voice mail, and computers. The office assistant should be able to type quickly with a low margin of error, and should be able to communicate clearly and effectively with customers and affiliates.


Office Assistant Tasks

  • Open, sort and route incoming mail, answer correspondence and prepare outgoing mail.
  • Complete and mail bills, contracts, policies, invoices and checks.
  • Compile, copy, sort, and file records of office activities.
  • Answer phones, direct calls and take messages.
  • Operate office machines; photocopiers and scanners, facsimile machines, voice mail systems and personal computers.

Common Career Paths for Office Assistant


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Office Assistants may experience a large salary bump if they progress into a role such as Executive Assistant. The latter position pays an average of $45K annually. Office Assistants moving up in their careers tend to step into positions as Administrative Assistants or Office Managers. The median paychecks in those roles are $5K higher and $12K higher, respectively.

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Popular Employer Salaries for Office Assistant


With a median salary of $18K, Sears Holdings Corporation provides Office Assistants with the lowest pay in their field; moreover, earnings are capped at only $23K, limiting employee salary growth.

Popular Skills for Office Assistant


Survey takers working as Office Assistants report using a large range of professional skills. Most notably, skills in Office Administration, Scheduling, Accounts Payable, and Microsoft Office are correlated to pay that is above average. Skills that are correlated to lower pay, on the other hand, include Filing. Most people familiar with Customer Service also know Office Administration, Filing, and Microsoft Office. Those who learned Data Entry also tend to know Filing.

Pay by Experience Level for Office Assistant

Median of all compensation (including tips, bonus, and overtime) by years of experience.


For Office Assistants, level of experience appears to be a somewhat less important part of the salary calculation — more experience does not correlate to noticeably higher pay. The average beginner in this position makes around $25K, but folks who have been around for five to 10 years see a markedly higher median salary of $28K. Office Assistants claiming one to two decades of experience make an estimated median of $29K. People who have worked for more than 20 years report a median income of $30K, which is barely higher than the median for folks with 10 to 20 years of experience.

Pay Difference by Location


For those looking to make money, Office Assistants in San Francisco enjoy an exceptional pay rate, 32 percent above the national average. Office Assistants can also look forward to large paychecks in cities like Washington (+29 percent), New York (+27 percent), Boston (+17 percent), and Atlanta (+13 percent).

Office Assistant Reviews

What is it like working as an Office Assistant?

Office Assistant in Vancouver:
"Office Assistant Review."
Pros: Calm, positive working environment, I like the people I work with and the work that I do.
Cons: I would prefer more of a challenge sometimes.

Office Assistant in North Hollywood:
"Loving My Job."
Pros: It is a fun and creative atmosphere, I love the people I work with. It exciting to see all of the commercials we make, and watch the award shows on TV and see the sets we have built. I try to go out of my way to help all the departments in a kind and friendly way.
Cons: The way the owner talks to people sometime, and the fact that I don't feel I'm being paid what I'm worth.

Office Assistant in Santa Barbara:
"Lots of errands and multitasking. Duties change on daily."
Pros: Working at my own pace/supervision and remaining busy.
Cons: Lack of communication with executives.

Office Assistant in Bergenfield:
"Flexible Work Environment."
Pros: Telecommuting company, makes a great impact upon special needs children and their families, passionate and dedicated staff, ability to work from home, and flexible scheduling.
Cons: Lack of communication at times between staff members due to telecommuting corporate culture.

Office Assistant in Anadarko:
Pros: I like the people that I work with. I like the jobs I do. I like doing the budget and the purchasing for the whole department. I like managing the Princess program. I like booking travel for the whole department. I like being able to participate in the monthly cultural events. I like being apart of a growing department.
Cons: The only thing I do not like about my job is the pay that I receive. My job responsibilities have expanded greatly from the time I started. I took over the majority of the prior Cultural Preservation assistant Directors responsibilities.

Related Job Salaries

United States (change)

Experience Affects Office Assistant Salaries




National Average
$26,000


Skills That Affect Office Assistant Salaries


Microsoft Office
up arrow 2%

Scheduling
up arrow 2%

Accounts Receivable
up arrow 2%

Accounts Payable
up arrow 2%

Phone Support
up arrow 1%

Customer Relations
up arrow 1%

Billing
up arrow 1%

Microsoft Excel
0%

Microsoft Word
0%

National Average
$26,000

Customer Service
up arrow 1%

Organizing
up arrow 1%

Data Entry
up arrow 2%

Typing
up arrow 2%

Filing
up arrow 4%

Job Satisfaction

Highly satisfied
Rated 4 out of 5
based on 1143 votes.

Gender

Female
89 %
Male
11 %

Years of Experience

Less than 1 year
6%
1-4 years
46%
5-9 years
22%
10-19 years
18%
20 years or more
8%

Common Health Benefits

medical benefits Medical: 51% dental benefits Dental: 38%
vision benefits Vision: 29% employee benefits None: 47%
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