Office Coordinator Salary
Job Description for Office Coordinator
The office coordinator is responsible for general office and clerical duties. Customer service is a priority, and this position typically is the first point of contact for visitors in an office setting. The office coordinator assists customers face to face, as well as over the phone. Meeting clients and directing them within the office is a main duty.Read More...
This role requires general office organization, including filing, ordering office supplies, and faxing. The office coordinator is responsible for incoming and outgoing mail, including delivering mail to appropriate personnel. The office coordinator accepts packages from delivery companies and ensures outgoing packages are promptly picked up by outside mail companies. An individual in this position also creates memos, newsletters, and other office documents and oversee their distribution. The office coordinator is responsible for maintaining the office public areas, such as the front desk, waiting areas, restrooms, and break areas.
The office coordinator prepares, tracks and follows up on purchase orders and employee reimbursements. This requires the implementation of the company reimbursement policies and procedures to streamline efficiencies. The office coordinator keeps meeting minutes, schedules appointments and manages travel arrangements for the management team.
This position requires the ability to keep confidentiality, a professional appearance, and a helpful attitude; the office coordinator must be able to work with a wide variety of contacts from customers to executives. Advanced office equipment skills, such as fax, PC, and spreadsheet software, are needed. The position requires many hours of sitting, using a computer or telephone. The office coordinator typically reports to an office manager. Experience working in a professional office environment with exposure to customer service is ideal. Typical hours and days of work are in line with the business operating hours.
Office Coordinator Tasks
- Organize office operations and procedures, such as word processing, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services.
- Establish uniform correspondence procedures and style practices.
- Evaluate office production, revise procedures, or devise new forms to improve efficiency of workflow.
- Coordinate activities of various clerical departments or workers within department.
Common Career Paths for Office Coordinator
For Office Coordinators, progressing to an Operations Manager role may result in a significant raise. On average, an Operations Manager can earn $59K annually. Office Coordinators most often move into positions as Office Managers or Office Managers of Medical Offices; those groups report median salaries that are $4K higher and $3K higher, respectively.
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Popular Employer Salaries for Office Coordinator
The biggest paychecks can be found at The Children's Hospital of Philadelphia (CHOP) — the median salary there is $37K.
Popular Skills for Office Coordinator
Survey participants wield an impressively varied skill set on the job. Most notably, skills in Payroll Administration, Event Planning, Office Management, and Accounts Payable are correlated to pay that is above average, with boosts in pay of 5 percent. Skills that pay less than market rate include Data Entry. Skill sets containing Office Administration also tend to include Microsoft Office. Those familiar with Customer Service also tend to know Scheduling, Microsoft Office, and Office Management.
Pay by Experience Level for Office Coordinator
Median of all compensation (including tips, bonus, and overtime) by years of experience.
Office Coordinators do not generally earn higher incomes from more experience in the field. Survey participants with less than five years' experience pocket $33K on average, but those with five to 10 years of experience enjoy a much bigger median of $36K. On average, Office Coordinators make $38K following one to two decades on the job. Office Coordinators who surpass 20 years on the job report pay that isn't as high as one would expect; the median compensation for this crowd sits around $40K.
Pay Difference by Location
For Office Coordinators, working in the bustling city of San Francisco has its advantages, including an above-average pay rate. Office Coordinators can also look forward to large paychecks in cities like New York (+21 percent), Washington (+18 percent), Chicago (+16 percent), and Boston (+14 percent). In Miami, salaries are 6 percent below the national average and represent the lowest-paying market.
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