Office Coordinator Salary
Job Description for Office Coordinator
The office coordinator is responsible for general office and clerical duties. Customer service is a priority, and this position typically is the first point of contact for visitors in an office setting. The office coordinator assists customers face to face, as well as over the phone. Meeting clients and directing them within the office is a main duty.Read More...
This role requires general office organization, including filing, ordering office supplies, and faxing. The office coordinator is responsible for incoming and outgoing mail, including delivering mail to appropriate personnel. The office coordinator accepts packages from delivery companies and ensures outgoing packages are promptly picked up by outside mail companies. An individual in this position also creates memos, newsletters, and other office documents and oversee their distribution. The office coordinator is responsible for maintaining the office public areas, such as the front desk, waiting areas, restrooms, and break areas.
The office coordinator prepares, tracks and follows up on purchase orders and employee reimbursements. This requires the implementation of the company reimbursement policies and procedures to streamline efficiencies. The office coordinator keeps meeting minutes, schedules appointments and manages travel arrangements for the management team.
This position requires the ability to keep confidentiality, a professional appearance, and a helpful attitude; the office coordinator must be able to work with a wide variety of contacts from customers to executives. Advanced office equipment skills, such as fax, PC, and spreadsheet software, are needed. The position requires many hours of sitting, using a computer or telephone. The office coordinator typically reports to an office manager. Experience working in a professional office environment with exposure to customer service is ideal. Typical hours and days of work are in line with the business operating hours.
Office Coordinator Tasks
- Organize office operations and procedures, such as word processing, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services.
- Establish uniform correspondence procedures and style practices.
- Evaluate office production, revise procedures, or devise new forms to improve efficiency of workflow.
- Coordinate activities of various clerical departments or workers within department.
Common Career Paths for Office Coordinator
Office Coordinators who go on to become Operations Managers may see their salaries climb quite a bit. Median pay for Operations Managers is $59K annually. Office Coordinators most often move into positions as Office Managers or Office Managers of Medical Offices; those groups report median salaries that are $3K higher and $2K higher, respectively.
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Popular Employer Salaries for Office Coordinator
Known for taking on a considerable number of Office Coordinators, Athletico, Ltd., The Children's Hospital of Philadelphia (CHOP), Rescare, Inc, Genesis Rehab Services, and Sun Communities Inc are leading firms in the industry. Although salaries only range from $30K to just $41K, Athletico, Ltd. still offers the highest pay with a median paycheck of $37K.
Popular Skills for Office Coordinator
Survey respondents exploit a significant toolbox of skills in their work. Most notably, skills in Office Management, Accounts Payable, Event Planning, and Administration are correlated to pay that is above average, with boosts in pay of 4 percent. Skills that seem to negatively impact pay include Data Entry and Microsoft Word. People who know Office Administration usually also know Microsoft Office. Most people skilled in Customer Service are similarly competent in Scheduling, Microsoft Office, and Office Management.
Pay by Experience Level for Office Coordinator
Median of all compensation (including tips, bonus, and overtime) by years of experience.
Experience and pay tend to be weakly linked for Office Coordinators — those with more experience do not necessarily bring in higher earnings. Relatively untried employees who have less than five years' experience make $33K, but folks with five to 10 years under their belts enjoy an appreciably larger median of $36K. Office Coordinators who work for 10 to 20 years in their occupation tend to earn about $38K. Folks who have racked up more than 20 years in the field report incomes that aren't that much higher than less experienced individuals' earnings; the veterans make just $40K on average.
Pay Difference by Location
For Office Coordinators, San Francisco provides a pay rate that is 30 percent greater than the national average. Office Coordinators will also find cushy salaries in New York (+22 percent), Boston (+17 percent), Chicago (+17 percent), and Philadelphia (+13 percent). In Miami, salaries are 8 percent below the national average and represent the lowest-paying market.
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