Payroll and benefits administrative assistants hold an administrative role that specifically deals with employee payment and other accounting duties. This role exists within a variety of industries and may exist in any company where there is a need to maintain financial records. Payroll and administrative assistants must have an understanding of their company's philosophy, policies, and procedures, as well as relevant state and federal law; this includes protecting individuals' privacy while maintaining sensitive financial and personnel records.
Daily tasks performed by the payroll and benefits administrative assistant often include coordinating internal and external meetings, as well as facilitating the accurate completion of all new-hire paperwork and benefit enrollment. They may also answer correspondence as well as help prepare reports. These administrative assistants are also usually responsible for performing a variety of other administrative tasks, including maintaining official financial records and answering correspondence, as well as any other duties required by their department.
Educational requirements vary depending on the position; some companies require a high school diploma or equivalent, while others require a bachelor's degree in a related field. Typically, previous experience in financial reporting or administrative duties is also needed. Payroll and benefits administrative assistants must have proficiency with basic computer programs, excellent customer-service skills, and the ability to communicate effectively with a wide variety of colleagues.
Payroll & Benefits Administrative Assistant Tasks
Assist with payroll operations, as needed.
Type correspondence, compile data for expense and payroll reports.
Perform basic benefits, retirement plan and human resources activities.
Answer phones, greet visitors and respond to employee questions and requests.
Maintain employees' payroll and benefit documentation and electronic files.