A payroll coordinator is responsible for managing the payroll accounts of a company or business. Payroll coordinators supervise employee’s wages, salaries, bonuses, deductions, and taxes. They ensure that paycheck amounts are distributed in accordance with federal regulations and may also be responsible for reporting tax deductions; the payroll coordinator also works closely with the business accountant regarding tax matters. Payroll coordinators are also responsible for enforcing any government garnishments of wages for child support, loan defaults, or bankruptcy. They also keep track of vacation time, sick time, and company benefits. In addition to these roles, they may also handle other financial duties, including reimbursements for expenses, petty cash, and financial reports.
Payroll coordinators typically work during regular business hours and are rarely expected to travel. Some overtime hours may be expected several times a year, such as during tax season, but on the whole, they maintain the same hours.
Payroll coordinators should posses at least an associate’s degree in accounting or business, although a bachelor's or master’s degree may be preferred. Different companies use different payroll computer software, and some may require knowledge of more popular programs, such as Kronos, PeopleSoft, or ADP. Experience in payroll or accounting is helpful. Payroll coordinators should also have good interpersonal skills, as they will need to communicate with office staff effectively. They typically work in conjunction with the human resources department and can expect to provide reports to that department as needed.
Payroll Coordinator Tasks
- Enter changes to employee payroll records.
- Communicate with employees regarding changes in salary, benefits, etc.
- Handle voluntary and involuntary deductions.
- Calculate, key, total, and balance substitute payrolls.
- Create reports for information pertaining to payroll.