A payroll technician administers process payments for employees of a company. The payroll technician will work under supervision, but must also be able to carry out tasks independently. He/she must make sure that employee wages are processed in a timely manner, so the ability to adhere to time constraints is essential. Different employees may have different payment schedules, so the technician should be aware of this and also verify forms, such as timesheets, which have been submitted by various departments to process payment. Such forms must be audited and corrected in order to administer the correct pay to employees.
When discrepancies are detected, the payroll technician may need to work with other departments to determine the cause, so strong communication skills are important in order to negotiate with involved parties. When the technician administers payments incorrectly, remedial action must be carried out in order to correct the situation as soon as possible. These technicians must also document all payroll activity, so strong record-keeping skills are important.
When employees carry out overtime, the technician must make sure that they are paid accordingly, and he/she may also provide aid to other departments in filling out payroll forms. Computer skills involving Microsoft Office are essential, and strong ten key and typing skills are also useful. Some positions may also require experience with specific payroll software. Experience in the field can be helpful, though some companies are willing to provide training. The job generally takes place in an office environment during traditional daytime business hours.
Payroll Technician Tasks
Calculate, key, total, and balance substitute payrolls.
Create reports for information pertaining to payroll.
Handle voluntary and involuntary deductions.
Enter changes to employee payroll records.
Communicate with employees regarding changes in salary, benefits, etc.