A procurement assistant focuses on finding and obtaining high-quality goods, services, and/or personnel for their organization. They work directly with contractors or other firms in person, over the phone, and through electronic communication. These assistants obtain prices from contractors, create purchase orders, provide updates for supervisors, and update relevant databases. They may also perform routine administrative tasks for their office or department as well. Procurement assistants typically work indoors, although they are occasionally required to work in various environments and climates to assess materials in person.
Depending on the size of their organization, procurement assistants may work with several co-workers performing the same function, or they may work alone. Most procurement assistants also report to a supervisor in charge of procurement operations. Typically, procurement assistants work in during regular business hours. Work during holidays or weekends may be required depending on the organization.
The educational requirements for a procurement assistant vary. Most companies require at least an associate's degree in business administration and/or previous work experience in a related position. Training is typically performed on the job to acquaint a new employee with the particulars of acquisitions in the organization. Procurement assistants must be capable of working well with individuals both inside and outside their organization. Procurement assistants should also be proficient with computers and basic software to facilitate efficient business transactions.
Procurement Assistant Tasks
- Research and follow up on missing items, payment problems and other issues.
- Work with accounting, inventory and management teams to meet goals.
- Create reports and answer questions about shipments, inventory and finances.
- Assist in communication with suppliers.