Procurement clerks take purchasing orders from various departments within a company and then make these purchases from vendors, as well as write purchase orders and requests for notes. In some jobs, bargaining is necessary in order to obtain materials at the best rates. They may also occasionally be responsible for filing warranties and executing them when necessary.
Strong interpersonal skills are important in order to work well with vendors and foster relationships with them. These clerks may also follow up with vendors to determine where the order is within the process, especially if there is a delay. Inventory duties may be necessary in order to determine which supplies within a warehouse or other setting should be reordered. Record-keeping is also an important part of the job, and procurement clerks must be proficient with computers in order to keep records and maintain communication.
In some jobs, the procurement clerk will not partake in actual procurement activities, but simply assist their department in carrying out administrative work, such as retrieving, transmitting, filing, and organizing documents. Strong data entry skills are important in this position, as well. A high school diploma and at least an associate's degree are generally required, and a bachelor’s degree may be necessary depending on the complexity of the position. Prior procurement experience is necessary for some jobs, while others provide on-the-job training.
Procurement Clerk Tasks
Monitor inventory quantity and items, making new purchases when necessary.
Contact suppliers to resolve shipment problems.
Determine order costs, compile cost reports, and forward invoices to correct accounts.
Receive new supplies, track packages and monitor on time delivery, quality, and accuracy.
Prepare purchase orders and sends orders to suppliers.