The procurement officer ensures the things purchased for the company provide the best possible value and outcomes, whether they be goods for resale, equipment, services, or materials. The procurement officer must be adept at analyzing the needs of the company and possible choices for purchase to meet these needs at the best prices possible while taking into account quality. The procurement officer must be able to ensure that the delivery of purchases meets the needs of the company without causing shortages or excessive surpluses. They must be able to gauge what levels must be kept of purchases to ensure consistent resource availability and performance.
The procurement officer must be able to keep excellent records regarding purchases and suppliers, so they and other areas of the company can use this information in analysis and future purchases. They also review and execute the contracts negotiated with the suppliers, ensuring compliance and adherence to the terms by both parties. The procurement officer must be comfortable preparing invitations to bid, as well as conducting analysis and making decisions on those bids. Knowledge of relevant laws pertaining to supplies, equipment, services, and/or materials may be required so that a proper analysis of bids may be executed.
A procurement officer is often expected to work in an office, but they may sometimes need to occasionally physically check inventory supplies. A bachelor's degree in business or a related field is generally preferred, as is at least three years of relevant experience.
Procurement Officer Tasks
- Write and analyze requisitions, invoices, supply requests and supply orders.
- Track and monitor inventory and needs to determine when to order or purchase new items.
- Negotiate with different suppliers for price, quality, timeliness and other factors.
- Expedite and liaise with suppliers to ensure timely delivery of goods.