Proposal writers are responsible for creating and delivering business proposals. They analyze proposal documents such as requests for proposals (RFPs), requests for information (RFIs), and requests for quotations (RFQs). After thoroughly researching requests to determine potential costs and benefits, proposal writers prepare an appropriate response. This process involves coordinating information and tasks with many departments in the organization; proposal writers must gather information from the sales team, developers or engineers, vendors, and other partners to accurately determine projected costs and benefits. Then, they prepare a written proposal to communicate their company’s ability to effectively meet the contract’s needs at a reasonable price.
Proposal writers generally work in an office environment during regular business hours, although overtime may be required for upcoming deadlines. They spend the majority of their time researching and creating proposal documents. These professionals may also delegate research and document creation tasks to other employees and track their progress. Additionally, proposal writers must ensure needed supplementary documentation are prepared for their written proposal. They communicate all necessary liabilities and costs of proposed contracts to management, as well as work with management and other departments to determine proper bid pricing.
A bachelor’s degree in a relevant field is generally required for this position; however, work experience may sometimes be substituted for education. Knowledge of the specific industry in which proposals will be written is typically preferred. Proposal writers must have strong organizational skills and communicate effectively, especially in writing. They must have a mastery of basic document creation tools, such as Microsoft Office and Excel.
Proposal Writer Tasks
Read, review, analyze and interpret technical requirements and objectives of solicitations and other documents.
Edit, proof, format, and provide visualizations for proposals.
Facilitate and make revisions based on group feedback.
Brainstorm, write, and review proposals from inception to final delivery, managing to meet schedule.