Recruiting assistants are generally responsible for their company's recruiting process. Their main duties include providing support to the human resources (HR) department if they work for a specific company, creating and posting job advertisements on job websites, and scheduling and organizing interviews with potential candidates. They also prepare documents, screen tests, interview questions, and other relevant documents. Recruiting assistants must explain requirements and duties to candidates, as well as assist the recruitment specialist in screening candidates and maintain a good relationship with employees, employers, and candidates. Other tasks include keeping records of all candidates, participating in recruitment events, and maintaining internal company databases.
Recruiting assistants usually work in an office environment, often for recruiting agencies and companies that have an HR department. Most companies hire recruiting assistants to work full time, but part-time positions also exist. Depending on the company, recruiting assistants may be obligated to travel to job fairs, universities, and other sites and recruiting functions.
A bachelors degree in a relevant field is typically the minimum educational requirement for this position. Previous experience in a similar position is often required or preferred as well. Recruiting assistants should have the ability to work in teams, as well as work on their own with minimal supervision; they must also be able to multitask, prioritize assignments, and use basic computer programs such as the Microsoft Office suite. They should also have knowledge of recruiting and legal aspects of hiring processes, as well as excellent communication skills.
Recruiting Assistant Tasks
Prepare and maintain employment records.
Schedule interviews and coordinate travel arrangements as necessary.
Assist in contacting applicants to inform them of employment possibilities, consideration and selection.
Assist department in the process of filling existing and future job openings.
Request information from previous employers and other references to determine applicants' employment acceptability.