While one might typically find a sample coordinator working in the fashion industry for a company owning a chain of retail stores, it is also possible to find persons with this job title in large-scale food preparation industries. While there's some overlap in the jobs, the day-to-day duties of a sample coordinator depend greatly on the general field in which a person is employed.
For the fashion industry, a sample coordinator will typically work with buyers in a purchasing or merchandise department. The sample coordinator typically is the point person for receiving new submissions from various designers or clothing and fabric manufacturers. The coordinator keeps these submissions organized and well-maintained. The coordinator will also typically photograph and log these arrivals into a computer system. Finally, the sample coordinator will normally arrange for models to try on these samples and assess how well these submissions fit with the branding and focus of the various stores owned by the company. In the food industry, many larger companies that are eager to introduce new products or food lines into their respective market sector will use a sample coordinator as well.
To work as a sample coordinator, a person must typically have at least a high school diploma, but an associate's degree is preferred by many employers. Additionally, practical industry experience is given great weight in this field, as a sample coordinator must be familiar with his or her company, market share, and branding. Most sample coordinators work regular business hours during the week.
Sample Coordinator Tasks
Document and maintain a tracking system of samples.
Receive new samples into the warehouse inventory and prepare approved samples for storage.
Act as the expert on all samples in the product line.
Monitor and respond to email correspondence requesting updates or changes.