A special events coordinator's job revolves around planning, organizing, and promoting events for their company or employer. These events may serve a diverse range of functions, such as a fundraiser, volunteer appreciation event, or company dinner. They often plan or organize in an office setting, although they may required to perform physical tasks such as posting flyers around the city or visiting prospective event locations. Coordinators may also use social media to help promote the event.
Coordinators typically have to work with a number of other employees with the company, including individuals helping to set up the event and other members of the marketing staff; they may also need to coordinate volunteers. They must also monitor an event budget and remain within that budget throughout the planning process. Special events coordinators must meet with potential clients or other departments in need of an event, gathering ideas and helping to plan. They must also keep supervisors apprised of their work, including their budgets.
Special events coordinators typically need at least three years of customer service and/or public relations experience, including at least one year at a supervisor level. The job also requires an understanding of basic computer software, financial recordkeeping, public relations, volunteer management, and organizational skills. They must also be able to work within deadlines, which may occasionally be tight.
Special Events Coordinator Tasks
Plan and manage the logistics of an event, including venue, guests, programs, catering, and marketing.
Track event expenses and review accuracy of invoices.
Select event vendors and staff, direct and supervise their work.
Supervise the set-up, running, and break down of the event, identifying and resolving problems.
Meet with clients to plan event and establish budget.