Senior administrative assistants help busy high-level executives successfully perform their job functions. Some senior administrative assistants work with many executives, whereas others work in support of a single executive. In either case, they are responsible for ensuring that important information and urgent business matters reach the appropriate parties in a timely and satisfactory manner.
The tasks performed by senior administrative assistants are varied and complex, but they usually occur indoors in a typical office environment. Some of these duties include making travel plans, scheduling and planning meetings, forwarding and replying to correspondences, arranging appointments, answering phones, and filing paperwork. This is by no means an exhaustive list of all job duties; typically the responsibilities of senior administrative assistants vary a great deal depending on the company and the needs of a given executive or executive team.
In the performance of these wide-ranging job functions, senior administrative assistants must usually deal with all the people with whom executives typically communicate. This includes other executives, administrative assistants, coworkers in almost every department of the company, vendors and clients. It is essential that senior administrative assistants be able to communicate effectively and in a professional manner, as they are acting on behalf of the company's management, and therefore, whatever they do reflects upon the senior principals of the company.
A high school diploma is a minimum educational requirement to obtain a position as a senior administrative assistant. However, many firms look for an associate's or even bachelor's degree. Familiarity with commonly used office software and equipment is a must, as are excellent communication skills. Usually, senior administrative assistants work a standard 40-hour work week, but sometimes overtime is available/necessary during busy periods.
Sr. Administrative Assistant Tasks
- Host and facilitate activities such as cross-team meetings, social gatherings, and conferences.
- Perform general administrative activities such as greeting visitors, screening and directing phone calls, and escorting visitors.
- Provide administrative support to one or more executives.
- Manage executive calendars with attention to detail, accuracy, and appropriate time allocation.