Subcontract administrators are responsible for effectively administrating subcontracts for their company. They are in charge of negotiating subcontracts starting from the proposal phase to close-out. They communicate with external partners, as well as create reports and contracts based on the project requirements. They work with colleagues by sharing subcontract information to reach all organizational objectives in a timely manner, as well as use a personal computer to create contract drafts and modify existing agreements. They answer internal and external inquiries about subcontracts. In all tasks, subcontract administrators must follow confidentiality policies.
Subcontract administrators are also responsible for evaluating qualifications, completing detailed reports, revising proposals regarding negotiating strategies and target costs, and interacting with the accounting department to reconcile account invoicing. They manage risk mitigation plans, as well as solve schedule issues that relate to costs and make appropriate decisions related to moving projects forward during the proposal and contractual performance stages.
A bachelor's degree in management, business, finance, or a similar field is necessary for this position. Previous experience in an administrative capacity is often required or preferred as well. Subcontract administrators must have extensive knowledge of the subcontract management process and company procedures. Additionally, they should work well on their own with minimal supervision, but also perform effectively in a team environment with other administrators. They should have advanced working knowledge of procurement process and regulation, as well as possess strong analytical skills to identify problems in contracts.
Subcontract Administrator Tasks
Lead subcontract compliance and scheduling, negotiating changes.
Verify pricing and rates with multiple sources and .
Resolve disagreements and concerns, communicating across groups.
Receive, review, revise, and negotiate around subcontracts and proposals.
Create reports, visualizations and documents to illustrate progress and analyses.