But, just how bad is the situation? And, what can workers do to limit distractions and better maximize their time at work?
Workers, on average, spend just 11 minutes focusing on a project before being interrupted, according to research from UC Irvine, reported by Training magazine. The same study found that it takes workers about 25 minutes to get back on track after an interruption.Workers spend just 11 minutes focusing on a project before being interrupted, according to research.Click To Tweet
This research confirms what many already knew from personal experience. A momentary interruption is disturbing beyond the actual interruption itself. Interruptions impact productivity even more than is immediately obvious because of the time it takes to get back on track.
Some employees are interrupted more than others. People who work in cubes, for example, are interrupted 29 percent more than people who work in private offices, according to the same study.
Interruptions Are the Enemy of Productivity
Interruptions don’t just cost workers time and productivity. They also create stress. Quick interruptions don’t make as much of an impact as longer ones. But, when workers are asked to shift gears from one thing to another, also known as task-switching, stress levels increase.
“We did a laboratory experiment where people did a typical office task: they had to answer a set of e-mail. In one condition, they were not interrupted,” Gloria Mark of the University of California Irvine told Fast Company. “In another condition, we interrupted them with phone calls and IM. We used a NASA workload scale, which measures various dimensions of stress, and we found that people scored significantly higher when interrupted. They had higher levels of stress, frustration, mental effort, feeling of time pressure and mental workload. So that’s the cost.”
Interruptions at work can compound workers’ stress, and they also hinder flow state. People are at their most productive, and their most creative and innovative, when they’re in flow. (Which is a lot like “being in the zone.”)
If workers want to maximize their time, they’d be wise to try to spend as much of it working in flow state as possible. But, this heightened state of productivity emerges only when workers avoid distractions and interruptions. That’s not easy in many modern offices.
What Workers Can Do:
Although interruptions are, to some extent, a non-negotiable part of office life, there are some things that workers can do to minimize the negative effects of distractions.
- Grab a conference room. Set aside time to work on the most consuming tasks and find a quiet space in the office in which to tackle them. You don’t have to be in flow state for long to reap the rewards. Even just an hour or two a day could make a tremendous difference.
- Work from home every so often. Unsurprisingly, it’s easier to get stuff done when your coworkers aren’t interrupting you all day long. A day or two of telecommuting a week could yield impressive results.
- Manage self-interruptions. Not all interruptions are caused by others. People interrupt themselves, too. Set notifications on your email and phone during times when you don’t want to be interrupted, and stay off social media during work time.
- Think twice before interrupting others. Hopefully, they’ll return the favor. Either way, it doesn’t hurt to set a good example.
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