Secretaries to CEOs, also known as an administrative assistants, support the CEO throughout the business day by performing administrative and clerical tasks. A secretary to a CEO generally works at a desk or office outside of the CEO's office, and they remain available throughout the day to provide any needed assistance. Tasks typically performed by these professionals include performing ongoing management of the CEO's calendar, taking memos, transcribing correspondence and handling incoming phone calls directed to the CEO. Other duties include filing documents, proofreading correspondence, scheduling and confirming appointments, and booking travel arrangements and restaurant reservations. Secretaries to CEOs typically work in an office setting during regular business hours, although their hours may vary depending on the CEO's work hours and needs.
Qualifications for these positions vary, but a high school diploma or equivalent is generally the minimum educational requirement; relevant postsecondary education may be required or preferred as well. Secretaries to CEOs must pay close attention to detail, be able to follow instructions promptly and accurately, be punctual and have excellent interpersonal skills. Additionally, a secretary to a CEO must be proficient with basic computer programs such as the Microsoft Office suite. Certain industries may use proprietary software systems that the secretary will need to familiarize themselves with quickly. Other skills required of these professionals include typing, filing and operating business telephone systems.
Secretary to CEO Tasks
- Schedule travel, appointments and meetings.
- Anticipate, prioritize and prepare CEO for travel, meetings and presentations.
- Screen phone calls, emails, mail and visitors; route and resolve information requests.
- Acts as a liaison between CEO and employees.
- Supervise clerical staff.