Payroll and benefits coordinators ensure that all company employees are paid accurately, on time, and in accordance with IRS regulations, state, and organization policies and procedures. They may have to train and direct assigned personnel, assign employee duties and review work to ensure the accuracy and integrity of the payroll department. When employees join or leave the company, the payroll/benefits coordinator updates company records and employee databases.
In general, potential payroll/benefits coordinators need at least three years of prior experience working with payroll or human resources. Some positions require candidates to hold a bachelor's degree in business administration, accounting, finance or a related field. Others may only require a relevant associate's degree or high school diploma. General accounting and tax knowledge is necessary to perform the required duties of this job. Since tax laws vary from location to location, it's important for people in this line of work to be mindful of regulations in different states.
Dependability and reliability are very important qualities in this line of work. Payroll/benefits coordinators are responsible for a lot of the company's financial details, and they must be trustworthy enough to handle confidential information, such as employee Social Security and company asset information. A high attention to detail is also a must. Any errors that occur could mean harsh consequences for the company, other employees, or the payroll and benefits coordinator. They must be able to communicate effectively with personnel with regards to changes in payroll or benefits packages. A willingness to learn is also necessary in order to keep up with new state, local and company financial rules.
Payroll & Benefits Coordinator Tasks
- Maintain records and procedures for the administration process.
- Ensure accuracy of employee benefits data, including service from third party vendors.
- Develop and prepare communications to employees about benefit programs, procedures, claims and any other government mandated disclosures.
- Administer employee benefits programs.