A data entry clerk enters information into a computer system. In most cases, it is a system based on everyday software such as MS Excel, MS Word, and sometimes Access. In some cases, organizations have their own special systems that clerks must enter information into. Usually, advanced systems keep logs and activities of work completed, but some supervisors must investigate work manually.
Their work is indoors at a computer or another data entry device where a clerk enters alphanumeric information. Many people perform data entry from their home computers as contract and/or freelance work at their homes. Their advancement at the organization depends on the combination of accuracy and typing speed, because more often than not, the data entry often deals with billing and invoicing, and that information must be correct. Usually a wide variety of organizations, big and small and across a whole spectrum of industries, use data entry clerks to enter into information into a computer.
Usually, a high school diploma is the normal educational level, and computer literacy is required for data entry clerks. A typical day depends on the nature on the business. Usually it is an 8-5 schedule, and sometimes there is weekend work. Data entry is mostly mental work; however, the work can be sometimes quite repetitive, and it may not be a good fit for people who need constant change in order to be successful at a position. A daily schedule is very structured and fixed, unless the clerk is doing freelance work at home.
Data Entry Clerk Tasks
- Verify data and prepare materials for printing.
- Maintain logs of activities and completed work.
- Operate data entry device; keyboard or photo composing perforator; entering both alpha and numeric data .