Documentation Specialist Salary
Job Description for Documentation Specialist
A documentation specialist normally works with a company that requires the maintenance of an extensive amount of written communication, policy briefs, records and systems specifications or manuals. This is typically an office-based job, and one that requires an individual to have excellent organizational skills.Read More...
Documentation specialists work to ensure the proper storage and maintenance of a company’s documentation. Documentation specialists normally work within an organization’s systems to find the best method and format for their documentation work. Their job is not only to organize existing documentation according to these specifications, but also to make sure that new items that are generated are properly stored as well.
Documentation specialists also must evaluate documents for proper categorization. They must be proficient with computers, as even physical documents are normally computer-mapped for location. The specialists will also need to adapt existing documents to a variety of formats for ease of use when needed by other departments in the company. Additionally, document specialists may be required to generate and maintain systems manuals, outlines and guidelines for a company, and to have those readily available. As such, written communications skills are integral to this kind of position.
One usually finds documentation specialists employed in places that maintain case files (such as clinics or large law offices), with insurance companies, or working in government sectors that specialize in areas such as licenses and titles. The educational requirements for documentation specialists are normally a two- or four-year college degree, depending on the hiring organization. Some companies may also look for some prior experience in the field. Finally, document specialists should expect to work fairly normal business hours on weekdays.
Documentation Specialist Tasks
- Confirm that all submitted documentation is accurate and complete.
- Review site policies, operating procedures, work instructions and forms for format consistency.
- Maintain revision control and tracking for controlled documents.
- Review documents and written external communication for format, consistency and compliance with existing procedures.
- Train staff on document control policies and procedures.
Common Career Paths for Documentation Specialist
Documentation Specialists may experience a large salary bump if they progress into a role such as Senior Technical Writer. The latter position pays an average of $78K annually. A Documentation Specialist often moves on to become a Technical Writer or a Document Control Specialist.
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Popular Employer Salaries for Documentation Specialist
Those at J.P. Morgan Chase & Co. (JPMCC) can expect to make the most, with the company offering a median salary of $40K.
Popular Skills for Documentation Specialist
Survey takers working as Documentation Specialists report using a large range of professional skills. Lucky workers who know Quality Assurance / Quality Control can expect a significant pay bump, scoring salaries 23 percent above average. HTML and Technical Writing are also correlated to pay that is above average, with increases between 14 percent and 23 percent. At the other end of the pay range are skills like Data Entry, Typing, and Document Management. Most people skilled in Document Preparation are similarly competent in Writing Procedures & Documentation.
Pay by Experience Level for Documentation Specialist
Median of all compensation (including tips, bonus, and overtime) by years of experience.
More years of relevant experience do not necessarily translate to higher paychecks. Relatively untried employees who have less than five years' experience make $37K, but folks with five to 10 years under their belts enjoy an appreciably larger median of $43K. Documentation Specialists with one to two decades of relevant experience report an average salary of approximately $47K. People who have worked for more than 20 years report a median income of $52K, which is barely higher than the median for folks with 10 to 20 years of experience.
Pay Difference by Location
Rockville is home to an above-average pay rate for Documentation Specialists, 41 percent higher than the national average. Documentation Specialists can also look forward to large paychecks in cities like Minneapolis (+31 percent), Boston (+24 percent), Chicago (+23 percent), and Atlanta (+20 percent). Oklahoma City is the lowest-paying area, 12 percent south of the national average. Employers also pay below the national average in Austin (8 percent lower) and Houston (7 percent lower).
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