Documentation Specialist Salary
|Salary||$31,400 - $68,373|
|Bonus||$507 - $5,199|
|Total Pay (||$28,472 - $61,248|
|Hourly Rate||$12.46 - $24.94|
|Overtime||$17.76 - $34.46|
|Bonus||$507 - $5,199|
|Total Pay (||$28,472 - $61,248|
Job Description for Documentation Specialist
A documentation specialist normally works with a company that requires the maintenance of an extensive amount of written communication, policy briefs, records and systems specifications or manuals. This is typically an office-based job, and one that requires an individual to have excellent organizational skills.Read More...
Documentation specialists work to ensure the proper storage and maintenance of a company’s documentation. Documentation specialists normally work within an organization’s systems to find the best method and format for their documentation work. Their job is not only to organize existing documentation according to these specifications, but also to make sure that new items that are generated are properly stored as well.
Documentation specialists also must evaluate documents for proper categorization. They must be proficient with computers, as even physical documents are normally computer-mapped for location. The specialists will also need to adapt existing documents to a variety of formats for ease of use when needed by other departments in the company. Additionally, document specialists may be required to generate and maintain systems manuals, outlines and guidelines for a company, and to have those readily available. As such, written communications skills are integral to this kind of position.
One usually finds documentation specialists employed in places that maintain case files (such as clinics or large law offices), with insurance companies, or working in government sectors that specialize in areas such as licenses and titles. The educational requirements for documentation specialists are normally a two- or four-year college degree, depending on the hiring organization. Some companies may also look for some prior experience in the field. Finally, document specialists should expect to work fairly normal business hours on weekdays.
Documentation Specialist Tasks
- Review documents and written external communication for format, consistency and compliance with existing procedures.
- Train staff on document control policies and procedures.
- Maintain revision control and tracking for controlled documents.
- Confirm that all submitted documentation is accurate and complete.
- Review site policies, operating procedures, work instructions and forms for format consistency.
Common Career Paths for Documentation Specialist
Documentation Specialists may progress into high-paying roles like Senior Technical Writer, where median compensation is $78K annually. Going from Documentation Specialist to Technical Writer is the transition that occurs most often in this field, where the paychecks are $55K. Many others choose to work as Document Control Specialists, where pay is typically $39K.
Popular Employer Salaries for Documentation Specialist
Documentation Specialists flock to J.P. Morgan Chase & Co. (JPMCC) for generous paychecks, where average earnings of $40K lead the pack in compensation; however, J.P. Morgan Chase & Co. (JPMCC) also provides employees with a wide spectrum of compensation ranging from $23K at one end to $51K at the other end.
Popular Skills for Documentation Specialist
Survey participants wield an impressively varied skill set on the job. Most notably, facility with Quality Assurance / Quality Control, Auditing, and Technical Writing are correlated to pay that is significantly above average, leading to increases of 23 percent, 13 percent, and 12 percent, respectively. Skills that seem to negatively impact pay include Data Entry, Loan Documents, and Typing. Those educated in Document Preparation tend to be well versed in Writing Procedures & Documentation.
Pay by Experience Level for Documentation Specialist
Median of all compensation (including tips, bonus, and overtime) by years of experience.
Documentation Specialists with more experience do not necessarily bring home bigger paychecks. In fact, experience in this field tends to impact compensation minimally. Respondents with less than five years' experience take home $37K on average. In contrast, those who have been around for five to 10 years earn a noticeably higher average of $45K. On average, Documentation Specialists make $49K following one to two decades on the job. Individuals who report more than two decades of experience seem to make only slightly more than folks in the 10-to-20 year range; the more senior group sees median earnings in the comparatively modest ballpark of $52K.
Pay Difference by Location
For those looking to make money, Documentation Specialists in Rockville enjoy an exceptional pay rate, 40 percent above the national average. Documentation Specialists will also find cushy salaries in Los Angeles (+28 percent), Minneapolis (+27 percent), Chicago (+23 percent), and Boston (+23 percent). With compensation 13 percent below the national average, Oklahoma City is not known for hefty paychecks and actually represents the lowest-paying market. Below-median salaries also turn up in Austin and Houston (10 percent lower and 5 percent lower, respectively).
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