Documentation Specialist Salary

An average Documentation Specialist in the United States can expect to take home roughly $48K per year. Including potential bonuses and profit sharing proceeds (more than $5K for each in exceptional cases) overall income bottoms out near $29K and hits $67K on the high end. Residence is the main element affecting pay for this group — the company and experience level are driving factors as well. Medical benefits are awarded to a large number, and a fair number earn dental coverage. For the most part, Documentation Specialists enjoy their work and report high levels of job satisfaction. Women account for the majority of Documentation Specialists who took the survey — 80 percent to be exact. This report is based on answers to PayScale's salary questionnaire.
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$31,127 - $71,759
(Median)
$31K
$48K
$72K
MEDIAN: $47,565
10%
50%
90%

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$12.33 - $25.78
(Median)
$12
$17
$26
MEDIAN: $16.00
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$24K$48K$72K
Salary
$31,127 - $71,759  
   
Bonus
$0.00 - $4,899  
Profit Sharing
$515 - $4,748  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$28,534 - $66,560  
Country: United States | Currency: USD | Updated: 12 Jan 2016 | Individuals Reporting: 596
National Hourly Rate Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$12$24$36
Hourly Rate
$12.33 - $25.78  
   
Hourly Tips
$0.00  
Overtime
$16.54 - $34.75  
National Annualized Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$24K$48K$72K
Bonus
$0.00 - $4,899  
   
Profit Sharing
$515 - $4,748  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$28,534 - $66,560  
Country: United States | Currency: USD | Updated: 12 Jan 2016 | Individuals Reporting: 551
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Job Description for Documentation Specialist

A documentation specialist normally works with a company that requires the maintenance of an extensive amount of written communication, policy briefs, records and systems specifications or manuals. This is typically an office-based job, and one that requires an individual to have excellent organizational skills.

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Documentation Specialist Tasks

  • Confirm that all submitted documentation is accurate and complete.
  • Review site policies, operating procedures, work instructions and forms for format consistency.
  • Maintain revision control and tracking for controlled documents.
  • Review documents and written external communication for format, consistency and compliance with existing procedures.
  • Train staff on document control policies and procedures.

Common Career Paths for Documentation Specialist


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As Documentation Specialists transition into upper-level roles such as Senior Technical Writer, they may see a strong upturn in salary. Senior Technical Writers earn $77K on average per year. With an annual salary of $54K, Technical Writer is the most common role for Documentation Specialists to subsequently assume on their way up the ladder. Transitioning into a Document Control Specialist role — which usually pays $39K — is also typical for Documentation Specialists, though less common by comparison.

Documentation Specialist Job Listings

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Popular Employer Salaries for Documentation Specialist


Although J.P. Morgan Chase & Co. (JPMCC) boasts the highest average salary in town at $49K, employee compensation still varies greatly — workers can make as little as $28K or as much as $98K.

Popular Skills for Documentation Specialist


Documentation Specialists seem to exploit a large range of skills on the job. Most notably, facility with Quality Assurance / Quality Control, Technical Writing, and Writing Procedures & Documentation are correlated to pay that is significantly above average, leading to increases of 22 percent, 11 percent, and 7 percent, respectively. Those listing Typing as a skill should be prepared for drastically lower pay. Document Management and Editing also typically command lower compensation. Most people who know Document Preparation also know Writing Procedures & Documentation.

Pay by Experience Level for Documentation Specialist

Median of all compensation (including tips, bonus, and overtime) by years of experience.


Experience does not seem to be a strong driver of pay increase in this role. Workers in their first five years can expect to earn $38K, but people who have been around for five to 10 years earn a noticeably bigger sum of $45K. On average, Documentation Specialists make $50K following one to two decades on the job. Documentation Specialists with more than 20 years of experience report incomes that are only modestly higher; the median for these old hands hovers around $54K.

Pay Difference by Location

National Average: $41,397

Larger city markers indicate a job is popular in that location.

Documentation Specialists will find that New York offers an impressive pay rate, one which exceeds the national average by 52 percent. Documentation Specialists will also find cushy salaries in Minneapolis (+15 percent), Phoenix (+13 percent), Boston (+13 percent), and Atlanta (+12 percent). Oklahoma City is home to the smallest salaries in the field, lagging the national average by 15 percent. Employers in Denver and Charlotte also lean toward paying below-median salaries (14 percent lower and 8 percent lower, respectively).

Documentation Specialist Reviews

What is it like working as a Documentation Specialist?

Documentation Specialist in Tulsa:
"Great Challenging Position."
Pros: I love the searching for the correct documentation, it is so satisfying to get every piece of the correct documentation to bill a claim.
Cons: Annoying co-worker that is everyone's nightmare.

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Experience Affects Documentation Specialist Salaries




National Average
$41,000


Skills That Affect Documentation Specialist Salaries

Quality Assurance / Quality Control
up arrow 22%



Auditing
up arrow 4%

National Average
$41,000

Document Preparation
up arrow 2%

Document Review and Distribution
up arrow 2%

Microsoft Office
up arrow 3%

Editing
up arrow 3%

Oral / Verbal Communication
up arrow 3%

Document Management
up arrow 5%

Typing
up arrow 27%

Job Satisfaction

Highly satisfied
Rated 4 out of 5
based on 190 votes.

Gender

Female
80 %
Male
20 %

Years of Experience

Less than 1 year
4%
1-4 years
39%
5-9 years
24%
10-19 years
23%
20 years or more
10%

Common Health Benefits

medical benefits
Medical: 81%
dental benefits
Dental: 74%
medical benefits
Vision: 63%
dental benefits
None: 16%
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