Documentation Specialist Salary

Documentation Specialists in the United States take home an average $47K annually. Total cash compensation to Documentation Specialists ranges from $28K on the lower end to $67K on the higher end; the final number includes potential for approximately $5K each from bonuses and profit sharing in exceptional cases. This group's pay is mainly influenced by geographic location, followed by career length and the specific company. Job satisfaction for Documentation Specialists is high. The vast majority of Documentation Specialists (82 percent) who participated in the survey are women. Most enjoy medical while a strong majority get dental coverage. Vision coverage is also available to the greater part. The figures in this rundown are based on the results of PayScale's salary questionnaire.
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$30,644 - $71,493

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$12.39 - $25.57

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National Salary Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$24K$48K$72K
Salary
$30,644 - $71,493  
   
Bonus
$0.00 - $4,920  
Profit Sharing
$511 - $4,793  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$28,443 - $66,588  
Country: United States | Currency: USD | Updated: 18 Jul 2015 | Individuals Reporting: 538
National Hourly Rate Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$13$26$39
Hourly Rate
$12.39 - $25.57  
   
Overtime
$17.13 - $36.32  
National Annualized Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$26K$52K$78K
Bonus
$0.00 - $4,920  
   
Profit Sharing
$511 - $4,793  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$28,443 - $66,588  
Country: United States | Currency: USD | Updated: 18 Jul 2015 | Individuals Reporting: 472
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Job Description for Documentation Specialist

A documentation specialist normally works with a company that requires the maintenance of an extensive amount of written communication, policy briefs, records and systems specifications or manuals. This is typically an office-based job, and one that requires an individual to have excellent organizational skills.

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Documentation Specialist Tasks

  • Confirm that all submitted documentation is accurate and complete.
  • Review site policies, operating procedures, work instructions and forms for format consistency.
  • Maintain revision control and tracking for controlled documents.
  • Review documents and written external communication for format, consistency and compliance with existing procedures.
  • Train staff on document control policies and procedures.

Common Career Paths for Documentation Specialist


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Documentation Specialists' salaries may rise greatly for those who assume a higher-end position such as a Senior Technical Writer. The average Senior Technical Writer brings home $77K per year. As Documentation Specialists progress in their field, many go on to become Technical Writers. In fact, this transition is more common than anything else, and pay for the position is usually $54K per year. Another common career choice for Documentation Specialists is to move into a Document Control Specialist role. Typically, Document Control Specialists get paid $39K.

Documentation Specialist Job Listings

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Popular Employer Salaries for Documentation Specialist


Popular Skills for Documentation Specialist


Documentation Specialists seem to require a number of specific skills. Most notably, facility with Quality Assurance / Quality Control, Technical Writing, and Writing Procedures & Documentation are correlated to pay that is significantly above average, leading to increases of 21 percent, 13 percent, and 8 percent, respectively. Skills that pay less than market rate include Editing and Oral / Verbal Communication. The majority of those who know Document Preparation also know Writing Procedures & Documentation.

Pay by Experience Level for Documentation Specialist

Median of all compensation (including tips, bonus, and overtime) by years of experience.


For many Documentation Specialists, extensive experience does not lead to significantly more money. The average beginner in this position makes around $38K, but folks who have been around for five to 10 years see a markedly higher median salary of $45K. Documentation Specialists bring in $50K after working for 10 to 20 years. Respondents who claim more than 20 years of experience may encounter pay that doesn't quite reflect their extensive experience; these veterans report a median income of around $53K.

Pay Difference by Location


For Documentation Specialists, working in the bustling city of New York has its advantages, including an above-average pay rate. Documentation Specialists can also look forward to large paychecks in cities like Atlanta (+15 percent), Phoenix (+12 percent), Boston (+11 percent), and Charlotte (+9 percent). With compensation 17 percent below the national average, Denver is not known for hefty paychecks and actually represents the lowest-paying market. Employers also pay below the national average in Oklahoma City (15 percent lower) and Philadelphia (7 percent lower).

Documentation Specialist Reviews

What is it like working as a Documentation Specialist?

Documentation Specialist in Tulsa:
"Great Challenging Position."
Pros: I love the searching for the correct documentation, it is so satisfying to get every piece of the correct documentation to bill a claim.
Cons: Annoying co-worker that is everyone's nightmare.

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Experience Affects Documentation Specialist Salaries




National Average
$42,000


Skills That Affect Documentation Specialist Salaries

Quality Assurance / Quality Control
up arrow 21%



National Average
$42,000

Document Preparation
up arrow 2%

Microsoft Office
up arrow 2%

Document Review and Distribution
up arrow 2%

Oral / Verbal Communication
up arrow 3%

Editing
up arrow 4%

Job Satisfaction

Highly satisfied
Rated 4 out of 5
based on 178 votes.

Gender

Female
82 %
Male
18 %

Years of Experience

Less than 1 year
4%
1-4 years
38%
5-9 years
25%
10-19 years
23%
20 years or more
10%

Common Health Benefits

medical benefits Medical: 82% dental benefits Dental: 75%
vision benefits Vision: 62% employee benefits None: 15%
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