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Documentation Specialist Salary

An average Documentation Specialist in the United States can expect to take home roughly $47K per year. Including potential for bonuses and profit sharing, each hitting highs of $5K, total cash payment to Documentation Specialists can bottom out at $28K or peak near $66K. While years of experience and the individual firm impact pay for this group, residence is the most influential factor. Most Documentation Specialists report high levels of job satisfaction. The vast majority of Documentation Specialists (82 percent) who participated in the survey are women. A large number report receiving medical coverage from their employers and a fair number collect dental insurance. This report is based on answers to PayScale's salary questionnaire.
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$30,606 - $71,200
(Median)
$31K
$47K
$71K
MEDIAN: $46,909
10%
50%
90%

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$12.31 - $25.19
(Median)
$12
$17
$25
MEDIAN: $17.00
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$24K$48K$72K
Salary
$30,606 - $71,200  
   
Bonus
$0.00 - $4,881  
Profit Sharing
$511 - $4,793  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$28,041 - $65,974  
Country: United States | Currency: USD | Updated: 16 May 2015 | Individuals Reporting: 521
National Hourly Rate Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$12$24$36
Hourly Rate
$12.31 - $25.19  
   
Overtime
$16.78 - $35.97  
National Annualized Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$24K$48K$72K
Bonus
$0.00 - $4,881  
   
Profit Sharing
$511 - $4,793  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$28,041 - $65,974  
Country: United States | Currency: USD | Updated: 16 May 2015 | Individuals Reporting: 472
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Job Description for Documentation Specialist

A documentation specialist normally works with a company that requires the maintenance of an extensive amount of written communication, policy briefs, records and systems specifications or manuals. This is typically an office-based job, and one that requires an individual to have excellent organizational skills.

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Documentation Specialist Tasks

  • Confirm that all submitted documentation is accurate and complete.
  • Review site policies, operating procedures, work instructions and forms for format consistency.
  • Maintain revision control and tracking for controlled documents.
  • Review documents and written external communication for format, consistency and compliance with existing procedures.
  • Train staff on document control policies and procedures.

Common Career Paths for Documentation Specialist


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Documentation Specialists often transition into Technical Writer positions, for which compensation tends to be much higher. On average, Technical Writers earn $54K per year.

Documentation Specialist Job Listings

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Popular Employer Salaries for Documentation Specialist


Popular Skills for Documentation Specialist


Survey results show that Documentation Specialists use a fair number of skills. Most notably, skills in Technical Writing, Writing Procedures & Documentation, Document Review and Distribution, and Document Preparation are correlated to pay that is above average. Skills that are correlated to lower pay, on the other hand, include Editing. It is often found that people who know Document Preparation are also skilled in Writing Procedures & Documentation.

Pay by Experience Level for Documentation Specialist

Median of all compensation (including tips, bonus, and overtime) by years of experience.


More years of relevant experience do not necessarily translate to higher paychecks. Although individuals who have less than five years' experience earn $38K on average, people with five to 10 years benefit from a notably larger average of $45K. On average, Documentation Specialists make $50K following one to two decades on the job. More than 20 years of experience mean a somewhat bigger median paycheck of $53K, but it's not much more than what less experienced people make.

Pay Difference by Location


For Documentation Specialists, Austin provides a pay rate that is 51 percent greater than the national average. Documentation Specialists will also find cushy salaries in New York (+50 percent), Dallas (+16 percent), Phoenix (+12 percent), and Charlotte (+11 percent). Oklahoma City is home to the smallest salaries in the field, lagging the national average by 15 percent. Not at the bottom but still paying below the median are employers in Denver and Philadelphia (11 percent lower and 6 percent lower, respectively).

Documentation Specialist Reviews

What is it like working as a Documentation Specialist?

Documentation Specialist in Tulsa:
"Great Challenging Position."
Pros: I love the searching for the correct documentation, it is so satisfying to get every piece of the correct documentation to bill a claim.
Cons: Annoying co-worker that is everyone's nightmare.

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Experience Affects Documentation Specialist Salaries




National Average
$41,000


Skills That Affect Documentation Specialist Salaries



National Average
$41,000

Document Preparation
up arrow 1%

Document Review and Distribution
up arrow 1%

Microsoft Office
up arrow 2%

Oral / Verbal Communication
up arrow 3%

up arrow 5%

Job Satisfaction

Highly satisfied
Rated 4 out of 5
based on 184 votes.

Gender

Female
82 %
Male
18 %

Years of Experience

Less than 1 year
4%
1-4 years
37%
5-9 years
26%
10-19 years
23%
20 years or more
10%

Common Health Benefits

medical benefits Medical: 81% dental benefits Dental: 74%
vision benefits Vision: 61% employee benefits None: 16%
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