Documentation Specialist Salary (United States)

The average salary for Documentation Specialists in the United States is $41,453 annually, and pay runs especially high in New York, where the average is $64K. Other big spenders include Charlotte, Phoenix, Seattle, and Boston, top-paying cities where Documentation Specialists see paychecks higher than average (+27 percent, +17 percent, +10 percent, and +9 percent). The numbers in this rundown were provided by PayScale's salary survey participants.
Documentation Specialist Salary (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$30,121 - $70,229
(Median)
30K
38K
46K
59K
70K
MEDIAN: $45,925
10%
25%
50%
75%
90%
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Documentation Specialist Salary (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$12.38 - $25.54
(Median)
12
15
17
21
26
MEDIAN: $17.00
10%
25%
50%
75%
90%
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National Salary Data

 (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$24K$48K$72K
Salary
$30,121 - $70,229  
   
Bonus
$0.00 - $4,022  
Profit Sharing
$989 - $5,449  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$28,003 - $65,966  
PayScale
Country: United States | Currency: USD | Updated: 3 Sep 2014 | Individuals Reporting: 495
National Hourly Rate Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$12$24$36
Hourly Rate
$12.38 - $25.54  
   
Overtime
$15.47 - $35.70  
National Annualized Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$24K$48K$72K
Bonus
$0.00 - $4,022  
   
Profit Sharing
$989 - $5,449  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$28,003 - $65,966  
PayScale
Country: United States | Currency: USD | Updated: 3 Sep 2014 | Individuals Reporting: 429
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Job Description for Documentation Specialist

A documentation specialist normally works with a company that requires the maintenance of an extensive amount of written communication, policy briefs, records and systems specifications or manuals. This is typically an office-based job, and one that requires an individual to have excellent organizational skills.
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Documentation Specialist Tasks
  • Confirm that all submitted documentation is accurate and complete.
  • Review site policies, operating procedures, work instructions and forms for format consistency.
  • Maintain revision control and tracking for controlled documents.
  • Review documents and written external communication for format, consistency and compliance with existing procedures.
  • Train staff on document control policies and procedures.

Common Career Paths for Documentation Specialist

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Compensation usually increases greatly for Documentation Specialists who advance in their career. Upper-end positions like Technical Writer may make an additional $12,649 per year than lower-end positions.

Documentation Specialist Job Listings

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Popular Employer Salaries for Documentation Specialist

The biggest paychecks can be found at Wells Fargo & Co.—the median salary there is $37,755. Williams Lea, Inc. offers the lowest pay in the field, with a median salary of just $31,033.

Popular Skills for Documentation Specialist

Survey results suggest that Documentation Specialists use a fairly large toolkit of professional skills. Technical Writing and Writing Procedures & Documentation are considered valuable skills and can increase employee pay by 14 percent and 10 percent respectively. Skills that seem to negatively impact pay include Editing. Most people experienced in Document Preparation also know Writing Procedures & Documentation.

Pay by Experience Level for Documentation Specialist

Median of all compensation (including tips, bonus, and overtime) by years of experience.
Documentation Specialists with a lot of experience do not necessarily enjoy higher salaries, as pay increases are mainly incremental. Starting out, salaries fall in the $38K range but grow to $46K after five to 10 years. Those who spend a decent amount of time in this profession—one to two decades—usually make about $51K. A 20-year tenure heralds decreased salary growth, and Documentation Specialists who have made it this far report earning around $53K per year. Experienced employees who have 10-20 years of experience make up about one-fourth of the workforce; inexperienced individuals who have been working for less than one year comprise less than five percent, and senior people with more than 20 years under their belt fill out the remaining less than 10 percent. Between one and nine years of experience is the norm for people in this field—a majority of those surveyed fit this bill.

Pay Difference By Location

New York
up arrow 55%
Charlotte
up arrow 27%
Phoenix
up arrow 17%
Seattle
up arrow 10%
Boston
up arrow 9%
Dallas
up arrow 1%
National Average
$41,000
up arrow 2%
Denver
up arrow 2%
Chicago
up arrow 4%
Philadelphia
up arrow 5%
Minneapolis
up arrow 8%
Oklahoma City
up arrow 19%
Wheeling
up arrow 25%
Larger circles over a city indicate a job is popular in that location.

Related Job Salaries

Experience Affects Documentation Specialist Salaries

National Average
$41,000

Skills That Affect Documentation Specialist Salaries

Document Preparation
up arrow 1%
Microsoft Office
0%
National Average
$41,000
Oral / Verbal Communication
up arrow 3%
up arrow 7%

Job Satisfaction

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Highly satisfied
Rated 4 out of 5 based on 189 votes.

Gender

Female
79%
female alumni
 
Male
21%
male alumni

Years of Experience

Less than 1 year
4%
1-4 years
38%
5-9 years
26%
10-19 years
22%
20 years or more
10%

Common Health Benefits

medical benefits Medical: 82% dental benefits Dental: 74%
vision benefits Vision: 60% employee benefits None: 16%
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