Documentation Specialist Salary

Median pay for Documentation Specialists in the United States lies in the neighborhood of $48K annually. Total cash compensation to Documentation Specialists varies from $29K to $67K; higher pay grades include potential for bonuses and profit sharing as high as $5K each. This group's pay is mainly influenced by geography, followed by the specific employer and years of experience. The vast majority (80 percent) of Documentation Specialists who took the survey are female. Most enjoy medical while a strong majority get dental coverage. Vision coverage is also available to a majority. The majority of workers are highly satisfied with their job. Respondents to the PayScale salary survey provided the data for this report.
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$31,127 - $71,759
(Median)
$31K
$48K
$72K
MEDIAN: $47,565
10%
50%
90%

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$12.33 - $25.78
(Median)
$12
$17
$26
MEDIAN: $16.00
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$24K$48K$72K
Salary
$31,127 - $71,759  
   
Bonus
$0.00 - $4,899  
Profit Sharing
$515 - $4,748  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$28,534 - $66,560  
Country: United States | Currency: USD | Updated: 12 Jan 2016 | Individuals Reporting: 596
National Hourly Rate Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$12$24$36
Hourly Rate
$12.33 - $25.78  
   
Hourly Tips
$0.00  
Overtime
$16.54 - $34.75  
National Annualized Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$24K$48K$72K
Bonus
$0.00 - $4,899  
   
Profit Sharing
$515 - $4,748  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$28,534 - $66,560  
Country: United States | Currency: USD | Updated: 12 Jan 2016 | Individuals Reporting: 551
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Job Description for Documentation Specialist

A documentation specialist normally works with a company that requires the maintenance of an extensive amount of written communication, policy briefs, records and systems specifications or manuals. This is typically an office-based job, and one that requires an individual to have excellent organizational skills.

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Documentation Specialist Tasks

  • Confirm that all submitted documentation is accurate and complete.
  • Review site policies, operating procedures, work instructions and forms for format consistency.
  • Maintain revision control and tracking for controlled documents.
  • Review documents and written external communication for format, consistency and compliance with existing procedures.
  • Train staff on document control policies and procedures.

Common Career Paths for Documentation Specialist


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Documentation Specialists who transition into a Senior Technical Writer role may receive large pay increases as the latter position pays an average $77K per year. With an annual salary of $54K, Technical Writer is the most common role for Documentation Specialists to subsequently assume on their way up the ladder. Transitioning into a Document Control Specialist role — which usually pays $39K — is also typical for Documentation Specialists, though less common by comparison.

Documentation Specialist Job Listings

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Popular Employer Salaries for Documentation Specialist


J.P. Morgan Chase & Co. (JPMCC) offers the largest salaries in town ($49K on average), but the considerable range in workers' salaries creates a rather varied pay scale that stretches from $28K to $98K.

Popular Skills for Documentation Specialist


Documentation Specialists seem to require a rather large skill set. Most notably, facility with Quality Assurance / Quality Control, Technical Writing, and Writing Procedures & Documentation are correlated to pay that is significantly above average, leading to increases of 22 percent, 11 percent, and 7 percent, respectively. Those listing Typing as a skill should be prepared for drastically lower pay. Document Management and Editing also typically command lower compensation. Most people skilled in Document Preparation are similarly competent in Writing Procedures & Documentation.

Pay by Experience Level for Documentation Specialist

Median of all compensation (including tips, bonus, and overtime) by years of experience.


More years of relevant experience do not necessarily translate to higher paychecks. Those in the early stages of their career can expect to make around $38K; however, individuals with five to 10 years of experience bring in $45K on average — a distinctly larger sum. On average, Documentation Specialists make $50K following one to two decades on the job. More than 20 years of experience mean a somewhat bigger median paycheck of $54K, but it's not much more than what less experienced people make.

Pay Difference by Location

National Average: $41,397

Larger city markers indicate a job is popular in that location.

For those looking to make money, Documentation Specialists in New York enjoy an exceptional pay rate, 52 percent above the national average. Documentation Specialists can also look forward to large paychecks in cities like Minneapolis (+15 percent), Phoenix (+13 percent), Boston (+13 percent), and Atlanta (+12 percent). With compensation 15 percent below the national average, Oklahoma City is not known for hefty paychecks and actually represents the lowest-paying market. Below-median salaries also turn up in Denver and Charlotte (14 percent lower and 8 percent lower, respectively).

Documentation Specialist Reviews

What is it like working as a Documentation Specialist?

Documentation Specialist in Tulsa:
"Great Challenging Position."
Pros: I love the searching for the correct documentation, it is so satisfying to get every piece of the correct documentation to bill a claim.
Cons: Annoying co-worker that is everyone's nightmare.

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Experience Affects Documentation Specialist Salaries




National Average
$41,000


Skills That Affect Documentation Specialist Salaries

Quality Assurance / Quality Control
up arrow 22%



Auditing
up arrow 4%

National Average
$41,000

Document Preparation
up arrow 2%

Document Review and Distribution
up arrow 2%

Microsoft Office
up arrow 3%

Editing
up arrow 3%

Oral / Verbal Communication
up arrow 3%

Document Management
up arrow 5%

Typing
up arrow 27%

Job Satisfaction

Highly satisfied
Rated 4 out of 5
based on 190 votes.

Gender

Female
80 %
Male
20 %

Years of Experience

Less than 1 year
4%
1-4 years
39%
5-9 years
24%
10-19 years
23%
20 years or more
10%

Common Health Benefits

medical benefits
Medical: 81%
dental benefits
Dental: 74%
medical benefits
Vision: 63%
dental benefits
None: 16%
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